{"id":2456872,"url":"https://alion.io/job/first-procurement-associate","title":"Procurement Associate","company":{"id":4417015,"name":"FIRST","domain":"firstagency.com","url":"https://alion.io/company/first-agency","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":77500,"max":89100,"currency":"USD","period":"year","gross":null,"usd_annual":89100},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-19T12:13:35Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T19:44:47Z","board_verified":true,"closed_at":null,"days_open":56,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":56},"description":"Building a Brand starts with a Story\nFIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. \nLocation: Hybrid 2-3 days in First NY office (subject to change at any time to 5 days.)\nLearn more at www.firstagency.com\nWhat You Would Get To Do\nThe Procurement Associate is responsible for managing the end-to-end supplier onboarding process while supporting procurement operations across the business. This role partners with internal stakeholders including Legal, Risk & Compliance, Finance, Operations and business teams to ensure suppliers are onboarded efficiently, compliantly and in accordance with company policies.The Procurement Associate serves as the primary point of contact for supplier onboarding, coordinating vendor due diligence, contracting, approvals, system setup and supplier communications. The role also supports procurement initiatives through reporting, process improvements, supplier data management and procurement administration to deliver an efficient supplier experience while reducing risk and improving operational effectiveness.\nYour Contributions\nAccountability for contracts assigned\nManage and review various supplier contracts with internal business partners and external third parties\nManage agreements within defined parameters that limit FIRST risk and maximize savings opportunities\nEnsure clear communication with contract stakeholders regarding contract requirements and deadlines\nCultivate and maintain collaborative relationships with internal stakeholders\nAssess and manage risk throughout contract lifecycle\nServe as an internal primary point of contact for business units requiring contract review and support\nAddress and advise on contract related questions, \nConduct thorough review of contract terms for compliance and accuracy within defined parameters\nIdentify and flag potential risks within contract terms and escalate as appropriate\nContribute to management and improvement of processes\nAdministrate the contracting inbox, ensuring timely review and appropriate delegation of work\nAccurately maintain all contract records and terms in the contract lifecycle management and other cloud-based systems\nCoordinate efficient routing of documents for appropriate and required approvals and signing\nRecommend changes that will enhance efficiency in how contract lifecycle is managed \nSupport maintenance of department standard operating procedures \nEnd-to-End Supplier Onboarding\nAdminister the complete supplier onboarding lifecycle from intake through supplier activation.\nAct as the initial point of contact for suppliers throughout the onboarding process.\nReview supplier submissions for completeness and coordinate collection of required documentation.\nMonitor onboarding progress and proactively resolve delays or issues.\nCommunicate onboarding requirements and status updates to internal stakeholders and suppliers.\nMaintain accurate supplier records and documentation throughout the supplier lifecycle.\nProcurement Operations\nSupport procurement activities across multiple business units.\nCoordinate execution of supplier agreements and routing for internal approvals and signatures.\nAssist with supplier renewals, updates and ongoing supplier maintenance.\nSupport RFPs, RFIs and sourcing activities as required.\nMaintain procurement documentation, templates and standard operating procedures.\nThis job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required for this position. The employee may be asked to perform other duties and responsibilities, as necessary.\nWhat We Are Looking For:\nBachelor's Degree Preferred\n3-5 years of experience\nLegal terminology knowledge within Americas, APAC and EMEA\nProficiency in using Microsoft Office, Google software and Salesforce\nFamiliarity with contract lifecycle management systems, supplier management software and Salesforce\nPast experience in event or conference planning or with agency operations\nDemonstrate and maintain high ethical standards and professionalism\nProven ability to manage multiple contracts and responsibilities simultaneously, prioritize workload, manage expectations and maintain attention to detail\nExcellent time management skills with proven ability to meet deadlines\nHighly motivated, able to work independently and exhibit strong work ethic\nAbility to work in a global environment and adapt to differences among cultures \nAbility to cope in complex and potentially stressful situations\nRequires the ability to work and cooperate with other employees and third parties at all levels and from diverse backgrounds to exchange ideas, information and opinions to facilitate the task at hand\nExcellent oral and written communication skills\nAt FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth\nMedical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)\n401 (k) \nFive Flexible Spending Accounts Options\nGenerous Paid Time Off Allowance\nEmployee Assistance Program (EAP)\nLife, Disability & Pet Coverages\nWellness Stipend\nMobile Phone Allowance\nComplimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more\nAura Identity Theft Protection\nDiscretionary Bonus Structure\nGlobal Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.\nUnited States Residents: The base pay for this position ranges from $77,500.00 - $89,100.00. This role is also eligible for an annual discretionary bonus. \nPlease note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.\n#LI-hybrid #LI-KM1\nFIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.","description_format":"text","description_chars":7945,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Event Marketing","Event Management","Corporate Events"],"lifecycle":[{"event":"open","at":"2026-10-13T16:18:32Z"}],"visa":[],"liveness":{"score":28,"band":"fade","label":"Fading","p_open":1,"p_active":0.626,"p_room":0.45,"age_days":55,"expected_fill_days":36,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":89100,"is_top_pay":false},"html_url":"https://alion.io/job/first-procurement-associate","json_url":"https://alion.io/job/first-procurement-associate.json","meta":{"generated_at":"2026-10-14T20:50:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27788,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417015},"rest":"https://alion.io/mcp/rest/get_company?id=4417015"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffirst-procurement-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffirst-procurement-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffirst-procurement-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/first-procurement-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffirst-procurement-associate"}]}