{"id":2937169,"url":"https://alion.io/job/first-project-coordinator","title":"Project Coordinator","company":{"id":4417015,"name":"FIRST","domain":"firstagency.com","url":"https://alion.io/company/first-agency","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":47000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T17:35:07Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-24T03:07:54Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Building a Brand Starts with a Story\n FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.\nManaging over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.\nConsistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.\nLearn more at www.firstagency.com\nWhat You Would Get To Do\n The Project Coordinator is an integral part of our Events & Experiences team and will be responsible for supporting and/or executing various tasks within the project lifecycle. The role supports the Project Lead and Project Team in various aspects of the event, e.g., research of venues, suppliers, admin tasks, client meetings etc. The exact role per project is determined by the Project Lead at the kick-off stage, though can flex as project scope develops.\nESSENTIAL DUTIES & RESPONSIBILITIES:\n Support the Project Lead and wider Project Team with planning and execution, across multiple key events for in person, hybrid and virtual environments\nCreate, update and file relevant project working documents such as master decks, meeting agendas and minutes, WIP Decks, project timelines, plus scheduling and minute taking from team and client meetings, adhering to all FIRST standards and practices connected to successful project management\nResearch appropriate project suppliers and venues, plus virtual & hybrid platforms, apps and new technologies, as required. Liaising with suppliers and internal contracting team for required paperwork, to ensure suppliers are properly onboarded\nCoordinate event collateral and gifts for in-person and virtual events\nProcess and track invoices and project expenses, working alongside the Project Lead and Finance team\nEnsure timesheets are completed at the end of each working week and monitor accurate project team hours reporting\nCoordinate host teams, staffing, crew logistics management and transportation with Project Leads, to ensure the most efficient use of people and time\nWork with Global Creative Studio on creative asset tracking & trafficking, from brief to production\nSource venues, book and attend site visits, prepare both venue sourcing presentations and site visit reports, working with Venue Sourcing\nReview venue contracts and client addendums for accuracy and negotiate where applicable\nSupport the team with any ad hoc projects related to the function as needed\nAct as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)\nEDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS\n1-2 years of experience\nProficient with G suite, Zoom and Microsoft Office Suite (including Outlook and Excel, Teams and SharePoint)\nGood presentation creation and formatting skills\nCvent experience desirable\nGood oral and written communication skills\nGood attention to detail\nHighly organized self-starter with excellent time management skills to handle multiple tasks and meet strict deadlines\nFlexible and willing to work outside normal business hours (evenings, weekends) and travel when required for site-visits and on-site management of events\nResourceful individual with the ability to take direction and work independently; be proactive with ideas and creative problem solving\nExcellent timekeeping\n20-40% travel\nThis role is hybrid and must go into the FIRST office 2 days per week (Tuesdays are mandatory and one additional day, determined by the team), subject to change at any time.\nRequires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary\nRequirement to go onsite domestically and may require international travel when necessary\nEssential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items\nAt FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth\nPrivate Medical Insurance with BUPA from day one\n28 Days Annual Leave PLUS Bank Holidays\nPersonal Volunteer Day\n20 Days of Sick Pay each Year\nEnhanced Parental Leave (Maternity & Paternity)\nWellness Stipend\nComplimentary access to Headspace, Rocket Lawyer & Maven\nLife Insurance\nEmployee Assistance Program (EAP)\nCycle to Work Scheme\nSeason Ticket Loan\nMobile Phone Allowance\nPension Scheme Enhancements\nDiscretionary Bonus Structure\nGlobal Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.\n#LI-TS1 #LI-Hybrid\nFIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.","description_format":"text","description_chars":6278,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Health insurance","Life insurance","Parental leave"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Event Marketing","Event Management","Corporate Events"],"lifecycle":[{"event":"open","at":"2026-10-20T16:22:56Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.773,"p_room":0.75,"age_days":15,"expected_fill_days":21,"reasons":["conf:1","win:late","comp:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/first-project-coordinator","json_url":"https://alion.io/job/first-project-coordinator.json","meta":{"generated_at":"2026-10-24T05:32:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7855,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417015},"rest":"https://alion.io/mcp/rest/get_company?id=4417015"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffirst-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffirst-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffirst-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/first-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffirst-project-coordinator"}]}