Personal Assistant to CEO

Job Description

• Managing and maintaining personal and corporate files and records, including contracts, statements, letters, and other official documentation.
• Coordinate and schedule meetings, appointments, and conference calls, ensuring all necessary arrangements are in place
• Manage the daily calendar of the executive, optimizing time management and prioritizing tasks accordingly
• Manage complex travel arrangements, including international trips,  accommodations and reservations
• Managing communication with executive's partners, including handling mail, calls, and parcels.
• Managing the executive’s personal matters, including handling bill payments and coordinating the provision of personal supplies.
• Handling facility management tasks, including procurement, coordination of contractors, and periodic maintenance of assets, assigned by executive
• Contributing to the collection of document & reports and making communications with all involved parties to coordinate the processes that need to be achieved.  
• Monitors tenders and coordinates tasks for participation in RFPs (Requests for Proposals).
• Proposes and coordinates Corporate Gifts for Partners and Clients.
• Coordinates and schedules the execution of external tasks and monitors their successful completion.

Requirements

• Bachelor's degree in Business Administration or related field preferred
• Fluency in English
• Excellent computer literacy
• Excellent knowledge of Microsoft Word; good knowledge of Excel.
• Excellent skills in drafting professional correspondence.
• Flexibility in working hours and ability to respond effectively to rapidly changing demands.
• Exceptional organizational skills and strong attention to detail with a focus on accuracy and thoroughness in all tasks
• Strong interpersonal skills with the ability to build and maintain relationships across all levels of the organization and with external stakeholders
• Ability to maintain confidentiality and handle sensitive information