{"id":3282725,"url":"https://alion.io/job/firstclassair-accounts-receivable-payable-specialist","title":"Accounts Receivable & Payable Specialist","company":{"id":3913099,"name":"Firstclassair","domain":"firstclassair.com","url":"https://alion.io/company/firstclassair","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2171},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-26T17:16:52Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-28T07:55:45Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The AP/AR Specialist is responsible for managing the day-to-day accounts payable and accounts receivable functions, ensuring accurate invoice processing, timely payments, customer billing, cash application, and collections. This role works closely with vendors, customers, and internal departments to resolve discrepancies, maintain accurate financial records, reconcile account balances, and support month-end close and audit activities. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while meeting deadlines and maintaining strong working relationships with customers and vendors.\n Essential Job Functions:\nReview and enter vendor invoices into the ERP or Accounting system, including the deferred receiving process.\nMatch receivers to purchase and repair orders (PO/RO) and vendor invoices; resolve discrepancies.\nReview the open receiver file for missing vendor invoices and track missing or unreceived parts.\nConfirm vendor credits are received and applied for returned goods and price adjustments.\nReview freight bills for inappropriate charges.\nPrepare the weekly AP check run report for management approval.\nProcess approved payments by check, ACH, wire and charge card.\nReconcile vendor statements and expense reports; resolve payment complaints and discrepancies.\nMaintain vendor files: W-9s, banking information, resale certificates and exemption forms.\nPrepare new vendor credit applications and request credit limit increases when needed\nEnter customer invoices and review the automated invoicing system for discrepancies; correct as needed.\nReview bank accounts daily for incoming payments, obtain remittance details and apply payments (check, ACH, wire, credit card).\nProcess customer charge card payments.\nPrepare and email customer statements; confirm customers have all outstanding invoices and agree with their balance.\nMonitor the AR aging report and follow up on overdue accounts by email and phone.\nPropose payment plans for past-due customers for management approval.\nProcess new customer credit applications and check credit references; pass findings to the Controller for a credit limit recommendation.\nMaintain accurate customer account records and build working relationships with customers\nProvide AP and AR schedules and supporting detail to the team for month-end close.\nPull sample documentation for internal and external audits.\nMaintain organized digital and physical filing systems.\nWork with internal departments to resolve billing and payment issues.\nHelp test and adopt new tools and procedures.\nPerform other duties as assigned.\nRequirements:\nHigh school diploma.\n1-3 years of experience in accounts payable, accounts receivable or general accounting.\nExperience with ERP or accounting software.\nCompetent with Excel and Microsoft Office.\nStrong attention to detail and accuracy.\nClear verbal and written communication; a professional, customer-service manner.\nAbility to manage multiple tasks and meet weekly deadlines.\nAssociate degree in accounting or a related field preferred\nQuantum ERP experience preferred\nQuickbooks and Sage 300 experience preferred\nAviation industry experience preferred","description_format":"text","description_chars":3178,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-26T17:16:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":21,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/firstclassair-accounts-receivable-payable-specialist","json_url":"https://alion.io/job/firstclassair-accounts-receivable-payable-specialist.json","meta":{"generated_at":"2026-10-28T11:38:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15400,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3913099},"rest":"https://alion.io/mcp/rest/get_company?id=3913099"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffirstclassair-accounts-receivable-payable-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffirstclassair-accounts-receivable-payable-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffirstclassair-accounts-receivable-payable-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/firstclassair-accounts-receivable-payable-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffirstclassair-accounts-receivable-payable-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3282725}},{"tool":"search_jobs","arguments":{"company":"firstclassair.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3282725},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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