{"id":3282726,"url":"https://alion.io/job/firstclassair-staff-accountant","title":"Staff Accountant","company":{"id":3913099,"name":"Firstclassair","domain":"firstclassair.com","url":"https://alion.io/company/firstclassair","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":58000,"max_usd":157000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":758},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-26T17:16:52Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-01T03:35:56Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Staff Accountant is responsible for supporting the organization’s day-to-day accounting operations, including accounts payable, accounts receivable, collections, general ledger reconciliations, and month-end close activities. This role ensures the accurate and timely processing of vendor invoices and customer payments, maintains financial records, resolves billing discrepancies, and supports financial reporting and audit requirements. The Staff Accountant works closely with internal departments, vendors, customers, and the Controller to maintain accurate account balances, meet reporting deadlines, and identify opportunities to improve accounting processes.\n Essential Job Functions:\nReview and enter vendor invoices into the ERP system, including the deferred receiving process.\nMatch receivers to purchase and repair orders (PO/RO) and vendor invoices; resolve discrepancies.\nReview the open receiver file for missing vendor invoices and track missing or unreceived parts.\nConfirm vendor credits are received and applied for returned goods and price adjustments.\nReview freight bills for inappropriate charges.\nGenerate the weekly AP check run report for management approval and process approved payments by check, ACH, wire and charge card.\nReconcile vendor statements and expense reports; resolve payment complaints and discrepancies.\nMaintain vendor files: W-9s, banking information, resale certificates and exemption forms.\nPrepare new vendor credit applications and request credit limit increases when needed\nEnter customer invoices and review the automated invoicing system for discrepancies; correct as needed.\nReview bank accounts for incoming payments, obtain remittance details and apply payments (check, ACH, wire, credit card).\nPrepare and email customer statements; confirm customers have all outstanding invoices and agree with their balance.\nMonitor the AR aging report and conduct collections by email and phone; develop payment plans when needed.\nReview new customer applications, check credit references and recommend credit limits to management.\nMaintain accurate customer account records and build working relationships with customers\nPerform month-end reconciliations for AP, AR, bank accounts, credit cards, prepaids, operating expense accounts and intercompany transactions.\nPrepare and post journal entries, accruals and adjustments; research and clear reconciling items.\nReview and flag the AP and AR aging reports.\nComplete assigned month-end close tasks on schedule and keep close checklists current.\nPrepare reports for all operating rhythms and AP/AR analyses as requested.\nAssist with internal and external audits, including preparing schedules and retrieving sample documentation.\nAssist the Controller with special projects, account analyses and process improvements.\nWork with internal departments to resolve billing and payment issues.\nMaintain organized digital and physical filing systems for transactions, reconciliations and close documentation.\nAssist with testing, launch and support of new tools and procedures.\nPerform other duties as assigned.\n Requirements:\nBachelor's degree in accounting.\n2-3 years minimum accounting experience with an AP/AR emphasis, including account reconciliations and month-end close.\nProficiency with ERP systems and the ability to learn proprietary software.\nAdvanced Excel skills; proficiency in Microsoft Office.\nStrong research, analytical and time-management skills.\nExcellent verbal and written communication, a customer-service manner and a professional demeanor.\nAbility to multitask, meet weekly and month-end deadlines, and adapt in a fast-paced environment.\nQuantum ERP experience preferred\nQuickbooks and Sage 300 experience preferred\nAviation industry experience preferred","description_format":"text","description_chars":3768,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-26T17:16:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.858,"p_room":1,"age_days":4,"expected_fill_days":31,"reasons":["conf:0","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/firstclassair-staff-accountant","json_url":"https://alion.io/job/firstclassair-staff-accountant.json","meta":{"generated_at":"2026-11-01T04:13:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6539,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3913099},"rest":"https://alion.io/mcp/rest/get_company?id=3913099"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffirstclassair-staff-accountant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffirstclassair-staff-accountant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffirstclassair-staff-accountant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/firstclassair-staff-accountant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffirstclassair-staff-accountant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3282726}},{"tool":"search_jobs","arguments":{"company":"firstclassair.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3282726},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}