{"id":838665,"url":"https://alion.io/job/firstent-executive-assistant","title":"Executive Assistant","company":{"id":674393,"name":"First Entertainment Credit Union | Banking for Creators","domain":"firstent.org","url":"https://alion.io/company/firstent","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hollywood, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35,"max":42,"currency":"USD","period":"hour","gross":null,"usd_annual":84000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-09-11T20:38:37Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-09-26T01:38:49Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"First Entertainment Credit Union is looking for an Executive Assistant who serves as a trusted partner to our executive leadership team. The Executive Assistant provides seamless administrative, operational, and project support in a fast-paced environment to one or more executive leaders with complex calendar management, travel coordination, meeting preparation, correspondence, and strategic administrative support.\nIn addition to executive support, the Executive Assistant helps foster a positive and well-coordinated workplace by supporting leadership meetings, board and committee activities, executive events, onboarding activities, internal communications, and office operations. The position also supports a variety of business needs requiring exceptional discretion, sound judgment, attention to detail, and the ability to manage multiple priorities simultaneously.\nThis is a full-time, primarily onsite opportunity reporting to the Sr. Executive Assistant and is based in Hollywood, CA. The targeted pay for this role is between $35 to $42 per hour.\nResponsibilities\nServe as a trusted, highly professional liaison among executives, direct reports, board members, members, key business partners, vendors, and other internal and external stakeholders.\nManage sensitive and confidential information with professionalism, sound judgment, and discretion.\nExercise judgment in prioritizing meeting requests, communications, and competing demands based on established executive preferences and business priorities.\nProactively manage complex executive calendars, evaluating priorities, context, urgency, and scheduling dependencies to optimize executive time and preserve focus periods.\nAttend key meetings when requested to document decisions, summarize action items, identify accountable parties, and track follow-through.\nPartner with stakeholders to execute end-to-end planning or logistics for executive leadership offsites, annual meetings, and key networking or industry events.\nCoordinate cross-functional projects, track action items, monitor deliverables, and escalate risks to ensure initiatives remain on schedule.\nDevelop and distribute meeting agendas, presentations, briefing materials, and supporting documentation in coordination with meeting owners.\nIdentify opportunities to streamline administrative processes, improve workflows, and enhance the effectiveness of executive support.\nConduct research and compile information to support executive decision-making, planning, presentations, and special projects.\nSupport board and committee meeting logistics, including scheduling, room preparation, technology coordination, catering, materials, and follow-up activities.\nPrepare recurring and ad-hoc reports or presentations as needed for the leadership members assigned. \nMaintain an active physical presence in the office (4+ days per week), scaling up in-person coverage to match critical ELT meetings, board visits, QBRs, or executive offsites as needed.\nPerform other duties and projects as requested. \nRequirements\nHigh school diploma or college courses required. A college degree is preferred but not required.\n5+ years supporting C-suite, executive, or senior leadership teams.\nStrong organizational and multitasking skills required.\nExceptional communication skills across all levels of audience.\nThe ability to exercise discretion, critical thinking, and judgement.\nProficiency in MS Office products (Word, Excel, Outlook, PowerPoint, Teams, and SharePoint).\nWorking knowledge of Canva, DocuSign, Concur, or similar business applications is preferred.\nPrior event coordination or planning experience preferred.\nDemonstrated interest in responsibly using artificial intelligence and other technology to improve administrative efficiency, accuracy, and workflow effectiveness.\nAbility to work outside standard business hours, including occasional evenings and weekends.","description_format":"text","description_chars":3898,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Credit Unions & Cooperative Banks"],"lifecycle":[{"event":"open","at":"2026-09-12T20:27:31Z"}],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":0.9,"age_days":13,"expected_fill_days":32,"reasons":["conf:2","urgency","win:mid"],"computed_at":"2026-09-25T05:45:01Z"},"pay":{"stated_usd_annual":84000,"is_top_pay":true},"html_url":"https://alion.io/job/firstent-executive-assistant","json_url":"https://alion.io/job/firstent-executive-assistant.json","meta":{"generated_at":"2026-09-26T03:27:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3681,"day_limit":5000,"remaining_today":1319,"minute_limit":60,"resets_at":"2026-09-27T00:00:00Z"}}}