{"id":1759063,"url":"https://alion.io/job/flagship-facility-services-facilities-coordinator","title":"Facilities Coordinator","company":{"id":2225871,"name":"Flagship Facility Services","domain":"flagshipinc.com","url":"https://alion.io/company/flagshipinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":57,"open_postings":110,"ghost_share":0.709,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-05T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-06T00:38:31Z","board_verified":true,"closed_at":null,"days_open":40,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":39},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nThe pay rate or range for this position is: $30.00 to $35.00 per hourJob Summary\nThe Facilities Coordinator is responsible for overseeing and monitoring overall work volumes: financial, operational and quality metrics related to performance across the IFM business. Management and system administration of various systems including, but not limited, to Work Force Dimensions, Workday, Tableau and Smartsheets. Coordination with operational teams and internal departments to ensure timely management and business continuity.Job Description\nEssential Functions\nManage the weekly Operations Workbook review calls which include preparing in advance, and documenting required follow up actions.\n\nWork with Safety team to ensure overall safety compliance including monthly training, vehicle operating metrics, safety observations, etc.\n\nWork with field teams to assist in tracking employee time and attendance, overtime, meal break compliance, LOA. This involves regularly working with supervisors, managers, Directors, and Executive leadership. The ability to communicate effectively and confidently engage at all levels is critical to success.\n\nReview, analyze and manage Kronos Workforce Dimension reports, including master/actual, overtime, floor work hours, unscheduled hours, T&M and meal compliance.\n\nWork with managers and supervisors as needed to fix issues, develop action items with documentation.\n\nReport variances in reports to upper management as they occur.\n\nTrain all new supervisors and managers on Kronos Workforce Dimensions, Kronos reports, and Workday.\n\nProduce weekly job hours forecast with specific action items for accounts under and over targeted hours.\n\nReview Mobile Team (Techs, Paint, Specialty Cleaning) for billing analysis and against customer contractual requirements.\n\nFollow up with managers on reported expenses that do not have the correct documentation.\n\nParticipate in all weekly strategy calls with operations team.\n\nParticipate in end of the month financial review meetings with leadership.\n\nParticipate in future systems implementations/upgrades\n\nReview manager workbook data and train new managers on proper completion of workbook functionality.\n\nKnowledge and Skills\nAn experienced leader with IFM and Mobile Technicians industry experience\n\nBilingual English and Spanish preferred\n\nExcellent oral and written communication skills required.\n\nAbility to work well with others and motivate people.\n\nAn energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image.\n\nA strategic visionary with sound technical skills, analytical ability, good judgment, and strong operational focus.\n\nA well-organized and self-directed individual who is a team player.\n\nEducation and Work Experience\nBachelor's degree or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.\n\nProficient in Kronos Workforce Dimensions, Workday, Outlook and Excel\n\nWork Environment\nSmall-to-large work environment.\n\nFast paced work environment.\n\nThe noise level in the work environment is usually moderate.\n\nExposed to a combination of normal office type environments and shop environments.\n\nRegularly exposed to dust, odors, oil, fumes and noise.\n\nRequirements\nBe able to pass a criminal background requirements\n\nClean driver’s license\n\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\nWhile performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear. Ability to stand, walk, and sit for long periods of time. The employee may occasionally lift and/or move a minimum of 50 pounds of office or facilities equipment (pumps, tools, ladders) and ability to safely install rigging/lifting devices. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\nWork Authorization\nAuthorized to work in the U.S.\nEqual Employment Opportunity Employer\nFlagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.\nWe also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Americans with Disabilities Act\nUnder the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!","description_format":"text","description_chars":5874,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-03T12:00:49Z"}],"visa":[],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.413,"p_room":0.45,"age_days":39,"expected_fill_days":25,"reasons":["conf:2","stale_co","win:tail","comp:brand"],"computed_at":"2026-10-05T05:45:15Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":false},"html_url":"https://alion.io/job/flagship-facility-services-facilities-coordinator","json_url":"https://alion.io/job/flagship-facility-services-facilities-coordinator.json","meta":{"generated_at":"2026-10-06T02:19:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3446,"day_limit":5000,"remaining_today":1554,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2225871},"rest":"https://alion.io/mcp/rest/get_company?id=2225871"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fflagship-facility-services-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fflagship-facility-services-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fflagship-facility-services-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/flagship-facility-services-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fflagship-facility-services-facilities-coordinator"}]}