{"id":1759059,"url":"https://alion.io/job/flagship-facility-services-office-coordinator","title":"Office Coordinator","company":{"id":2225871,"name":"Flagship Facility Services","domain":"flagshipinc.com","url":"https://alion.io/company/flagshipinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":60,"open_postings":118,"ghost_share":0.669,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-08T05:49:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2661},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-09T00:00:00Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-10-08T21:33:59Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":29},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nThe pay rate or range for this position is: $29.00Job Summary\nAs a representative for the Operations team, you will assist and support the team in all aspects of day to day operations.Job Description\nEssential Functions\n1. Acts as liaison to Finance for the Operations team\n2. Creates all Work Tickets and communicate with Finance to ensure correct and timely billing.\n3. Receives monthly Credit Card statements and prepare Expense Reports for the Operations Team\n4. Collaborates with the Operations Management team to develop and implement plans for the operational\ninfrastructure of systems, process and personnel designed to accommodate the growth objectives of the\ncompany.\n5. Fosters a success-oriented, accountable environment within the company.\n6. Reviews analyses of activities, costs, operations, and forecast data to determine progress toward stated goals\nand objectives.\n7. Oversees key projects, processes and performance reports, data and analysis.\n8. Allocates Floor Crew hours to specific job using Kronos\n9. Follow up with internal customer\n10. Order Safety Shoes upon request\n11. Orders Uniforms for specific sites when requested by the Site Manager.\n12. Orders Business Cards upon request\n13. Assists the HR Business Partner\nUnder The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with\ndisabilities to perform the essential functions.\nKnowledge and Skills\n1. Excellent oral and written communication skills required.\n2. Ability to work well with others and motivates people.\n3. Must have excellent internal and external customer service skills.\n4. Ability to work well with others and motivate people.\n5. Ability to work independently and as part of a team; an intelligent and articulate individual who can relate to\npeople at all levels of an organization and possesses excellent communication skills.\n6. Microsoft Office skills, i.e. Excel, Word, etc.\n7. An energetic, forward-thinking and creative individual with high ethical standards and an appropriate\nprofessional image.\n8. A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.\n9. Ability to quickly learn new tools and technologies\n10. A well-organized and self-directed individual who is a team player.\n11. An intelligent and articulate individual who can relate to people at all levels of an organization and possesses\nexcellent communication skills.\n12. Bi-lingual English/Spanish preferred.\nEducation and Work Experience\n1. High School Diploma or GED\n2. Bachelor’s degree in Business Administration preferred\n3. Minimum 2 years’ experience in a similar role\nWork Environment\n1. Fast paced office environment\n2. High sense of urgency\n3. Small office environment\n4. The noise level in the work environment is unusually loud.\n5. Exposed to a combination of normal office type environments and shop environments.\n6. Heavy protection may be required and will be provided.\n7. Occasionally exposed to dust, odors, oil, fumes and noise.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully\nperform the essential functions of this job.\nWhile performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to\nfinger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel,\ncrouch or crawl; talk hear or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific\nvision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth\nperception, and the ability to adjust focus.\nOther Duties\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\nWork Authorization\nAuthorized to work in the U.S.\nEqual Employment Opportunity Employer\nFlagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.\nWe also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Americans with Disabilities Act\nUnder the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!","description_format":"text","description_chars":5186,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-03T12:00:49Z"}],"visa":[],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.442,"p_room":0.44,"age_days":29,"expected_fill_days":20,"reasons":["conf:1","stale_co","win:tail","crowd:junior,brand"],"computed_at":"2026-10-08T05:49:30Z"},"pay":null,"html_url":"https://alion.io/job/flagship-facility-services-office-coordinator","json_url":"https://alion.io/job/flagship-facility-services-office-coordinator.json","meta":{"generated_at":"2026-10-09T00:34:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":784,"day_limit":5000,"remaining_today":4216,"minute_limit":60,"resets_at":"2026-10-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2225871},"rest":"https://alion.io/mcp/rest/get_company?id=2225871"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fflagship-facility-services-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fflagship-facility-services-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fflagship-facility-services-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/flagship-facility-services-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fflagship-facility-services-office-coordinator"}]}