{"id":1472166,"url":"https://alion.io/job/flagship-pioneering-workplace-experience-coordinator","title":"Workplace Experience Coordinator","company":{"id":8393,"name":"Flagship Pioneering","domain":"flagshippioneering.com","url":"https://alion.io/company/flagshippioneering","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":84,"open_postings":9,"ghost_share":0,"stale_share":0.444,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":82500,"currency":"USD","period":"year","gross":null,"usd_annual":82500},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"GDPR","optional":true}],"status":"live","first_seen_at":"2026-09-29T13:52:13Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-01T11:20:32Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Company Summary\nAt Apriori Bio, our cutting-edge platform, Octavia™, is a fully-integrated, closed-loop engine functioning as a 'Bio-OS' for advanced biotech innovation and biodefense. This biology-enabled AI/ML platform transforms complex biological data into actionable intelligence to map viral fitness landscapes, predict immune escape trajectories, and enable the rapid, modular design of variant-resilient immunological therapies, including vaccines, antibodies, and next-generation immunogens.\nPosition Summary\nApriori Bio is seeking a Workplace Experience Coordinator to keep our office running smoothly and welcoming for our team of wet lab scientists and computational experts. This role owns the day to day office environment, including facilities upkeep and vendor relationships, visitor management, onboarding and offboarding logistics, and office events, and serves as the central point of contact between HR, IT, Finance, and Operations on all workplace matters. It's a great fit for someone organized, personable, and hands on who takes pride in creating a great place to work.\nResponsibilities\nOversee the day-to-day office environment, including layout, cleanliness of common areas, and overall physical upkeep, to ensure a welcoming and functional workspace\nManage kitchen and office supply inventory, including ordering, restocking, and vendor coordination, to keep the office fully stocked and running smoothly\nServe as the primary point of contact for all visitors and guests, managing check-in, building access, badging, parking, and ensuring a professional and warm welcome\nManage relationships with building management, facilities vendors, and service providers - including cleaning, maintenance, catering, and office supplies - handling contracts, day-to-day coordination, and issue resolution\nPlan and execute office events, including team lunches, all-hands meetings, seasonal gatherings, and culture-building activities, managing all logistics end-to-end\nCoordinate catering and food orders for meetings and working sessions, managing dietary requirements and vendor relationships\nProvide light calendar management and logistical support for senior leaders, including meeting scheduling, conference room booking, and advance preparation of spaces and materials\nCoordinate new hire onboarding and employee offboarding, including desk setup, access card issuance and deactivation, welcome kits, office orientation, and equipment retrieval\nServe as the central coordination point between HR, IT, Finance, and Operations on office-related matters, and maintain office-wide communications for facilities updates, events, and building notices\nQualifications\n2+ years of experience in office management, workplace experience, facilities coordination, executive support, or a similar operations role, ideally in a fast-paced startup or lab-based environment\nStrong organizational skills with the ability to juggle multiple priorities, vendors, and deadlines simultaneously\nExcellent interpersonal and communication skills, with a professional, welcoming demeanor toward employees, visitors, and external partners\nDemonstrated experience managing vendor relationships and contracts, including negotiating, tracking service agreements, and resolving day-to-day issues\nComfort with budget tracking and invoice processing, and familiarity with expense management or procurement tools\nProficiency with common productivity and calendar tools (e.g., Google Workspace or Microsoft 365) for scheduling and communications\nExperience coordinating onboarding/offboarding logistics, including access systems, equipment, and orientation processes\nA proactive, hands-on, \"no task too small\" attitude, with sound judgment about when to escalate issues\nDiscretion and professionalism when supporting senior leadership and handling confidential or sensitive matters\nExperience in a life sciences, biotech, or lab-based office is a plus, given the mixed wet-lab/computational environment\nBachelor's degree preferred, or equivalent professional experience\nAbout Flagship \nFlagship Pioneering is a biotechnology company that invents and builds platform companies, each with the potential for multiple products that transform human health or sustainability. Since its launch in 2000, Flagship has originated and fostered more than 100 scientific ventures, resulting in more than $90 billion in aggregate value. Many of the companies that Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies. Learn more about Flagship at www.flagshippioneering.com. \nAt Flagship, we recognize there is no perfect candidate. If you have some of the experience listed above but not all, please apply anyway. Experience comes in many forms, skills are transferable, and passion goes a long way. We are dedicated to building diverse and inclusive teams and look forward to learning more about your unique background. \nRecruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.\nPrivacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact . \nThe salary range for this role is $60,000 - $82,500. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Apriori Bio, Inc. currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Apriori Bio, Inc.'s good faith estimate as of the date of publication and may be modified in the future.\nPrivacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact .","description_format":"text","description_chars":8255,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Venture Capital"],"lifecycle":[{"event":"open","at":"2026-09-29T16:44:31Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":62,"reasons":["conf:6","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":82500,"is_top_pay":true},"html_url":"https://alion.io/job/flagship-pioneering-workplace-experience-coordinator","json_url":"https://alion.io/job/flagship-pioneering-workplace-experience-coordinator.json","meta":{"generated_at":"2026-10-01T19:37:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2279,"day_limit":5000,"remaining_today":2721,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}