Bookkeeper

About FleetPanda

FleetPanda is a VC-funded technology company headquartered in Silicon Valley, transforming petroleum logistics through modern, cloud-based software. Our platform helps fuel marketers across the United States manage dispatching, inventory, billing, and compliance-replacing legacy systems with a single integrated product.

The Role

We’re looking for a detail-oriented Bookkeeper-Accountant to own the day-to-day financial operations that keep FleetPanda running smoothly. You’ll handle transaction recording, expense management, reconciliations, payroll accruals, and month-end close-working closely with the Finance Supervisor to keep our books accurate, timely, and audit-ready. This is a hands-on role with real ownership and room to grow at a fast-moving startup.

Key Responsibilities

• Day-to-Day Financial Operations
  • Transaction Recording & Expense Tracking - Record daily transactions (sales, purchases, receipts, payments) in QuickBooks Online. Categorize all bank and credit-card transactions, maintain supporting documents for every entry, and prepare periodic spend reports by cost center.
  • Accounts Payable & Receivable - Manage the full AP/AR cycle: process vendor invoices, follow up on customer collections, reconcile outstanding balances, and keep the vendor-payable ledger current.
  • Customer, Project & Travel Expense Tracking - Maintain customer-wise, project-wise, and travel-related expense trackers in Google Sheets; reconcile them against QBO and produce summary reports for management.
  • Subscription & Recurring Expense Management - Track recurring subscription and other fixed expenses, verify amounts against contracts, flag discrepancies, and coordinate with the Operations team on any changes each month.
• Month-End Close, Reconciliation & Reporting
  • Bank & Card Reconciliation - Reconcile all bank accounts, credit cards, and payment processors against the general ledger on a weekly and monthly cadence.
  • Accruals & Prepaid Amortization - Post departmental payroll accruals, record expenses incurred but not yet paid, identify multi-month subscriptions, amortize prepaid balances in Google Sheets, and book the corresponding journal entries in QBO.
  • Balance Sheet Reconciliation & Final Review - Reconcile every Balance Sheet line item in QBO to ensure month-over-month accuracy and completeness before closing the books.
  • Reporting - Assist the Finance Supervisor with weekly cash-position updates, month-end deliverables, and ad-hoc financial reports, including:
    • Departmental P&L statements (Sales, Marketing, CS, G&A, COGS, R&D, and others).
    • Customer-wise T&E and trade-show expense matching against QBO and departmental allocations.
• Process Improvement
  • Continuous Improvement - Identify manual bottlenecks across reconciliation, reporting, and close workflows. Propose and implement automation or process changes that improve accuracy and reduce cycle time.
  • Adhere to all security policies, promptly report issues, complete regular training, and handle sensitive data responsibly as per approved procedures.

Qualifications

• Bachelor’s or Master’s in Accounting, Finance, or a closely related field.
• 1-3 years of hands-on bookkeeping or accounting experience; SaaS or startup exposure is a strong plus.
• Working proficiency in QuickBooks Online for report generation.
• Advanced Google Sheets and Drive skills. Must be comfortable working in shared company drives and handling confidential financial data with discretion.
• Experience managing corporate cards and expense platforms (e.g., Brex, Ramp, or similar).
• Strong written and verbal English communication.
• Exceptional attention to detail, strong organizational skills, and a proactive problem-solving mindset-someone who brings solutions, not just questions.
• Exposure to month-end close, accrual accounting, or departmental P&L preparation.

Work Model and Schedule

• Hybrid arrangement-a mix of in-office (Kathmandu) and remote work.
• US Pacific Timezone overlap required; typical shift runs until 12:15 PM PST (1:00 AM NPT). Late evening hours will always be remote work. Exact hours are flexible and discussed during onboarding.
• Occasional extended availability during month-end close or urgent deadlines.

Why FleetPanda

• High-impact role that directly supports the financial health of a fast-scaling startup.
• Growth trajectory: learn modern SaaS finance operations and grow into senior accounting or FP&A roles.
• Flexible, hybrid culture that respects work-life balance.
• Collaborative, low-ego team that values initiative, curiosity, and ownership.
• Competitive compensation aligned with experience and market benchmarks