{"id":463408,"url":"https://alion.io/job/fleetpanda-bookkeeper","title":"Bookkeeper","company":{"id":20940,"name":"FleetPanda","domain":"fleetpanda.com","url":"https://alion.io/company/fleetpanda","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kathmandu, Nepal"],"countries":["NP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":36000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2652},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-05-20T05:36:58Z","employer_posted_date":"2026-05-20","last_verified_at":"2026-10-12T05:12:50Z","board_verified":true,"closed_at":null,"days_open":145,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":145},"description":"About FleetPanda\nFleetPanda is a VC-funded technology company headquartered in Silicon Valley, transforming petroleum logistics through modern, cloud-based software. Our platform helps fuel marketers across the United States manage dispatching, inventory, billing, and compliance-replacing legacy systems with a single integrated product.\nThe Role\nWe’re looking for a detail-oriented Bookkeeper-Accountant to own the day-to-day financial operations that keep FleetPanda running smoothly. You’ll handle transaction recording, expense management, reconciliations, payroll accruals, and month-end close-working closely with the Finance Supervisor to keep our books accurate, timely, and audit-ready. This is a hands-on role with real ownership and room to grow at a fast-moving startup.\nKey Responsibilities\nDay-to-Day Financial OperationsTransaction Recording & Expense Tracking - Record daily transactions (sales, purchases, receipts, payments) in QuickBooks Online. Categorize all bank and credit-card transactions, maintain supporting documents for every entry, and prepare periodic spend reports by cost center.\nAccounts Payable & Receivable - Manage the full AP/AR cycle: process vendor invoices, follow up on customer collections, reconcile outstanding balances, and keep the vendor-payable ledger current.\nCustomer, Project & Travel Expense Tracking - Maintain customer-wise, project-wise, and travel-related expense trackers in Google Sheets; reconcile them against QBO and produce summary reports for management.\nSubscription & Recurring Expense Management - Track recurring subscription and other fixed expenses, verify amounts against contracts, flag discrepancies, and coordinate with the Operations team on any changes each month.\n\nMonth-End Close, Reconciliation & ReportingBank & Card Reconciliation - Reconcile all bank accounts, credit cards, and payment processors against the general ledger on a weekly and monthly cadence.\nAccruals & Prepaid Amortization - Post departmental payroll accruals, record expenses incurred but not yet paid, identify multi-month subscriptions, amortize prepaid balances in Google Sheets, and book the corresponding journal entries in QBO.\nBalance Sheet Reconciliation & Final Review - Reconcile every Balance Sheet line item in QBO to ensure month-over-month accuracy and completeness before closing the books.\nReporting - Assist the Finance Supervisor with weekly cash-position updates, month-end deliverables, and ad-hoc financial reports, including:Departmental P&L statements (Sales, Marketing, CS, G&A, COGS, R&D, and others).\nCustomer-wise T&E and trade-show expense matching against QBO and departmental allocations.\n\nProcess ImprovementContinuous Improvement - Identify manual bottlenecks across reconciliation, reporting, and close workflows. Propose and implement automation or process changes that improve accuracy and reduce cycle time.\nAdhere to all security policies, promptly report issues, complete regular training, and handle sensitive data responsibly as per approved procedures.\n\nQualifications\nBachelor’s or Master’s in Accounting, Finance, or a closely related field.\n1-3 years of hands-on bookkeeping or accounting experience; SaaS or startup exposure is a strong plus.\nWorking proficiency in QuickBooks Online for report generation.\nAdvanced Google Sheets and Drive skills. Must be comfortable working in shared company drives and handling confidential financial data with discretion.\nExperience managing corporate cards and expense platforms (e.g., Brex, Ramp, or similar).\nStrong written and verbal English communication.\nExceptional attention to detail, strong organizational skills, and a proactive problem-solving mindset-someone who brings solutions, not just questions.\nExposure to month-end close, accrual accounting, or departmental P&L preparation.\nWork Model and Schedule\nHybrid arrangement-a mix of in-office (Kathmandu) and remote work.\nUS Pacific Timezone overlap required; typical shift runs until 12:15 PM PST (1:00 AM NPT). Late evening hours will always be remote work. Exact hours are flexible and discussed during onboarding.\nOccasional extended availability during month-end close or urgent deadlines.\nWhy FleetPanda\nHigh-impact role that directly supports the financial health of a fast-scaling startup.\nGrowth trajectory: learn modern SaaS finance operations and grow into senior accounting or FP&A roles.\nFlexible, hybrid culture that respects work-life balance.\nCollaborative, low-ego team that values initiative, curiosity, and ownership.\nCompetitive compensation aligned with experience and market benchmarks","description_format":"text","description_chars":4605,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Nepal","iso":"NP","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Bookkeeping Services","Fleet Management","Supply Chain & Logistics Software"],"lifecycle":[{"event":"open","at":"2026-09-06T11:42:55Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.16,"p_room":0.28,"age_days":145,"expected_fill_days":16,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/fleetpanda-bookkeeper","json_url":"https://alion.io/job/fleetpanda-bookkeeper.json","meta":{"generated_at":"2026-10-12T07:38:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12273,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":20940},"rest":"https://alion.io/mcp/rest/get_company?id=20940"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffleetpanda-bookkeeper"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffleetpanda-bookkeeper"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffleetpanda-bookkeeper"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fleetpanda-bookkeeper\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffleetpanda-bookkeeper"}]}