{"id":2747432,"url":"https://alion.io/job/flex-administrative-assistant-4","title":"Administrative Assistant","company":{"id":1845316,"name":"Flex","domain":"flex.com","url":"https://alion.io/company/flex-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":105,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":100000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T22:54:30Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T20:54:01Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary\n\nTo support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Austin, TX (Corporate HQ).\nReporting to theVP, Operation s, the Administrative Assistant’s role provides day-to-day administrative, operational, and project support to leadership and cross-functional teams. This role partners closely with the Chief of Staff to ensure seamless execution across scheduling, travel, communications, and team operations.\nWhat a typical day looks like:\nCalendar & Meeting Management: Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors). Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).\nTravel & Expense Management: Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements. Process timely expense reports and manage corporate credit card reconciliation.\nTeam & Project Operations: Act as the primary point of contact for team inquiries. Track PTO, deliverables, and project deadlines. Proactively send reminders and assist with team communications.\nOffice & Administrative Support: Manage general office needs, supply inventory, and employee onboarding logistics. Handle other ad-hoc administrative and project duties as assigned.\nThe experience we’re looking to add to our team:\nBachelors degree or work experience in lieu of education plus 7-9 years of experience in administrative, operations, or coordination roles\nStrong organizational, time management and excellent communication skills (written and verbal)\nProficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!\nAttention to detail, execution excellence and ability to manage multiple priorities in a fast-paced environment\nProblem-solving, adaptability, and professionalism\nAbility to prioritize and anticipate needs, stakeholder management and collaborative team mindset.\nKR13\nWhat you'll receive for the great work you provide:\nFull range of medical, dental, and vision plans\nLife Insurance\nShort-term and Long-term Disability\nMatching 401(k) Contributions\nVacation and Paid Sick Time\nTuition Reimbursement\n\nApplication Deadline:\nApplications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.\nJob Posting Start Date 10-16-2026 Job Posting End Date 01-29-2027\n\nJob Category\nAdministrationIs Sponsorship Available?\nNoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email  and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).","description_format":"text","description_chars":3884,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Electronics Manufacturing","Power Supplies & Power Electronics","Contract Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-16T22:54:30Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":13,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/flex-administrative-assistant-4","json_url":"https://alion.io/job/flex-administrative-assistant-4.json","meta":{"generated_at":"2026-10-17T23:16:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1524,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1845316},"rest":"https://alion.io/mcp/rest/get_company?id=1845316"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fflex-administrative-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fflex-administrative-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fflex-administrative-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/flex-administrative-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fflex-administrative-assistant-4"}]}