{"id":3336965,"url":"https://alion.io/job/flex-corporate-receptionist-office-administrator","title":"Corporate Receptionist | Office Administrator","company":{"id":1845316,"name":"Flex","domain":"flex.com","url":"https://alion.io/company/flex-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":106,"ghost_share":0,"stale_share":0.66,"repost_share":0.009,"time_to_fill_p50_days":26,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-28T12:34:36Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary\n\nWe are seeking an experienced, highly professional Corporate Receptionist | Office Administrator to support the Austin corporate office of a Fortune 500 organization. This highly visible position serves as a key point of contact for senior executives, employees, business partners, vendors, and guests and plays an important role in delivering an exceptional workplace experience.\nThe ideal candidate brings 3+ years of experience supporting senior executives, their teams, and executive-level guests in a corporate or similarly professional environment. This individual must demonstrate exceptional professionalism, discretion, judgment, and customer service, along with the ability to independently identify and resolve day-to-day workplace challenges.\nIn addition to overseeing the headquarters reception and lobby experience, this position will provide direct administrative support to the Workplace Services Manager, assisting with calendars, email, office activities, vendor and property management coordination, correspondence, and other administrative responsibilities.\nThis role is primarily based in the Corporate Lobby, requiring the employee to manage most responsibilities from the reception area while maintaining a polished, welcoming, and highly professional environment.\nWork Schedule: Monday-Friday, 7:00 a.m.-4:00 p.m.\nWhat a typical day looks like:\n\nExecutive, Employee & Guest Experience\nServe as the primary reception and hospitality point of contact for Corporate Headquarters, creating a welcoming and professional experience for executives, employees, candidates, customers, vendors, and other guests.\nProvide a high level of service to senior executives and their teams, anticipating needs and responding with professionalism, urgency, and discretion.\nCoordinate visitor arrivals, guest access, meeting logistics, and other front-of-house requirements.\nMaintain awareness of daily executive and office activities to proactively prepare for visitors, meetings, events, and changing workplace needs.\nHandle confidential, sensitive, and executive-level information with the highest degree of discretion and sound judgment.\nMaintain a professional and organized lobby and reception environment that appropriately represents the company's corporate headquarters.\n\nWorkplace Services & Administrative Support\nProvide direct administrative support to the Workplace Services Manager, including calendar management, email coordination, scheduling, correspondence, documentation, and follow-up.\nAssist with planning and coordinating office activities, meetings, events, and workplace initiatives.\nCommunicate professionally with property management, building operations teams, service providers, contractors, and vendors.\nTrack requests, commitments, and outstanding action items and proactively follow through to resolution.\nPrepare and maintain correspondence, records, schedules, contact information, and other administrative documentation.\nSupport coordination of office services, supplies, amenities, facilities requests, and other workplace needs.\nAssist with special projects and additional administrative responsibilities as needed.\n\nOffice Operations & Problem Solving\nServe as a central point of contact for day-to-day workplace questions, concerns, and service needs.\nIndependently assess and resolve routine office challenges, engaging the appropriate internal or external resources when escalation is necessary.\nTake ownership of issues through resolution rather than simply redirecting requests.\nDevelop strong working relationships with executive assistants, Workplace Services, Security, IT, property management, vendors, and other business partners.\nIdentify opportunities to improve office processes, service delivery, and the overall employee and guest experience.\nBalance multiple priorities in a fast-paced corporate environment while maintaining a calm, organized, and customer-first approach.\n\nWhat we're looking to add to our team:\n\n3+ years of professional experience in corporate reception, office administration, executive support, workplace services, hospitality, or a related role.\nDemonstrated experience supporting senior executives, executive staff, and executive-level guests in a professional corporate environment.\nExceptional professionalism, interpersonal skills, and customer-service orientation.\nStrong judgment and demonstrated ability to handle confidential and sensitive information appropriately.\nExcellent written and verbal communication skills.\nStrong organizational skills with exceptional attention to detail and follow-through.\nAbility to independently prioritize responsibilities, solve problems, and make sound decisions.\nAbility to remain composed and professional while managing competing priorities and unexpected situations.\nProficiency with Microsoft Outlook and standard Microsoft Office applications, including calendar and email management.\nExperience coordinating with property management, facilities teams, vendors, or service providers preferred.\nMust be comfortable performing the majority of daily responsibilities from the Corporate Lobby/reception area.\nReliable and consistent attendance during the established Monday-Friday, 7:30 a.m.-4:00 p.m. schedule is required.\nMust obtain and maintain Notary Public certification following hire.\nRM21\nWhat you'll receive for the great work you provide:\nFull range of medical, dental, and vision plans\nLife Insurance\nShort-term and Long-term Disability\nMatching 401(k) Contributions\nVacation and Paid Sick Time\nTuition Reimbursement\n\nApplication Deadline:\nApplications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.\n\nJob Category\nAdministrationIs Sponsorship Available?\nNoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email  and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. 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