{"id":1741360,"url":"https://alion.io/job/flex-executive-assistant-2","title":"Executive Assistant","company":{"id":1845316,"name":"Flex","domain":"flex.com","url":"https://alion.io/company/flex-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":83,"ghost_share":0,"stale_share":0.723,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-08T05:49:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":99000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1213},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-09T02:49:05Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary\n\nFlex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, Axiom, with the spin planned for Q1 2027. If the intended spin occurs, this role will support Axiom, a company focused on critical digital infrastructure and delivering end-to-end power and thermal management solutions for AI data centers and other mission-critical applications.\nFor our Axiom CIO organization in Austin, TX we are looking for an Executive Assistant to provide valuable administrative and operational support for the Axiom Chief Information Officer. This highly visible role offers a broad perspective across Axiom. You will contribute to projects that advance business priorities and strengthen collaboration across the CIO organization and the broader company. This role is located in our Austin Corporate Headquarters with great visibility to Axiom leadership.\nThe Executive Assistant's scope and role may be adapted based on the Axiom CIO's responsibilities, priorities, personality, and communication style.\nTalented Executive Assistants know and understand that the executive's success is a reflection of their work and vice versa. As Axiom prepares to become an independent company, we are building a positive, diverse, and supportive culture with dynamic career opportunities. We are eager to add another strong contributor to Axiom and our growing team of proactive Executive Assistants.\nLet's create the extraordinary together!\nAdministrative operations are vital for a successful partnership with the Axiom CIO. This is where your organizing, and prioritization skills can really shine. You will:\nManage day-to-day schedules to optimize the Axiom CIO's time, ensuring they are prepared for all meetings and priorities\nCoordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.\nOrganize business-related meetings, such as food orders, luncheon planning, materials, etc.\nManage calls, answering on behalf of the Axiom CIO as appropriate, and resolve routine and complex inquiriesresolves routine and complex inquiries\nBook domestic and international travel in alignment with Axiom's travel policy, considering travel visas, costs, and proper documentation\nVerify and approve transactions on behalf of the Axiom CIO\nEnsure the timely submission of expenses and review/provide feedback on expense reports submitted by the Axiom CIO's direct reports\nOperations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will:\nCollaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.\nProactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.\nContribute to leadership meetings by taking notes and tracking action items.\nConducts research, compiles, and drafts statistical reports & presentations\nUnderstands and adapts to the impacts of changing business processes and the relevance of performance metrics\nHandles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment\nCommunication & People - as a liaison for the Axiom CIO, you will:\nAct as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary\nEffectively interface with employees across Axiom, senior executives, and external stakeholders, and understands key players within all organizations\nMaintain a \"pulse of the business\", having a sense for the issues taking place in the organization\nPartners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders\nOnboarding new employees and training new team members\nThe experience we're looking to add to our teams:\nMinimum of 7+ years of applicable administrative experience supporting a VP, SVP, or C-suite executive, ideally in a fast-paced manufacturing, technology, or software company\nSkillful execution of administrative activities, with discretion, great attention to detail, organization, and process\nProactive mindset\nStrong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through\nAbility to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships\nMS Office Suite, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom\nProject Management experience at intermediate level. Work under pressure, and consistently meet deadlines\nExperience with budget and event planning/management\nBachelor's degree or equivalent relevant experience\nAdditional Desired Skills/Traits\nCustomer-centric orientation\nAgility and flexibility in response to rapid changing priorities and needs\nDemonstrate ability and willingness to acquire new competencies and accept new challenges constantly\nStrong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision\nPossess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle\nAbility to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment\nWhat you'll receive for the great work you provide:\nFull range of medical, dental, and vision plans\nLife Insurance\nShort-term and Long-term Disability\nMatching 401(k) Contributions\nVacation and Paid Sick Time\nTuition Reimbursement\n\nApplication Deadline:\nApplications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.\nJob Posting Start Date 10-02-2026 Job Posting End Date 12-02-2026\n\nJob Category\nAdministrationIs Sponsorship Available?\nNoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email  and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. 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