{"id":1331771,"url":"https://alion.io/job/flex-executive-assistant","title":"Executive Assistant","company":{"id":1845316,"name":"Flex","domain":"flex.com","url":"https://alion.io/company/flex-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":113000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":576},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-25T00:00:00Z","employer_posted_date":"2026-08-25","last_verified_at":"2026-09-28T03:51:05Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":34},"description":"Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary\nFlex is seeking a highly strategic & proactive Executive Assistant (EA) to support the President, Regulated Manufacturing Solutions (RMS). This role serves as a trusted partner to the Segment President and acts as a central point of coordination across the Segment & Flex Executive Leadership Team, Board interactions, and key business stakeholders.\nThe ideal candidate thrives in a fast-paced, high-growth environment, exercises exceptional judgment and discretion, and can manage competing priorities while maintaining a high level of professionalism and confidentiality.\nAs Flex continues to continue to build as a leader in global manufacturing, this individual will play a critical role in enabling the Segment President to focus on strategic priorities by driving operational excellence, communication, coordination, and execution across the RMS organization.\nThis position will be located at our headquarters in AUSTIN TX.\nWhat a typical day looks like:\nExecutive Support & Office Management:\nManage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities\nCoordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.\nAnticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.\nFull inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries, ability to be detail oriented at all times\nBook domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation\nVerifies and approve transactions including managing confidential correspondence and sensitive legal and business information with the highest degree of discretion.\nEnsure the timely submission of expenses and manage the approval process for expense reports submitted by the executive's direct reports\nOperations/Project Mgmt Support:\nCollaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle.\nUnderstands and adapts to the impacts of changing business processes and the relevance of performance metrics\nLeverage AI-enabled tools, digital assistants, and workflow automation solutions to streamline administrative processes.\nAssist with preparation of content for Board meetings, talent reviews, leadership communications, and employee engagement activities in partnership with HR.\nAct as a liaison between the Segment Executive Team, Executive Leadership Team, and key business stakeholders.\nProject & Program Management\nManage special projects, initiatives, and strategic programs on behalf of the Segment President.\nTrack key milestones, risks, dependencies, and deliverables across multiple initiatives.\nCoordinate cross-functional activities involving HR, Legal, Finance, Communications, and executive leadership.\nDevelop dashboards, reports, and presentations that support decision-making and organizational alignment.\nTravel & Meeting Management\nCoordinate complex domestic and international travel arrangements.\nManage itineraries, logistics, expense reporting, and meeting preparation.\nSupport executive visits, leadership team meetings, and major company events.\nThe experience we're looking to add to our teams:\nBachelor's degree or equivalent relevant experience\nMinimum of 7-9 years of applicable administrative experience supporting a SVP or President, ideally from a fast-paced Manufacturing/ Tech/ Software company\nSkillful execution of administrative activities, with discretion, great attention to detail, organization, and process\nStrong oral and written communication: Ensure communications are clear, high attention to detail, thorough, and specific, focusing on follow-through\nAbility to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships\nAbility to take meeting minutes, comprehend what actions are needed and send out/track actions to completion.\nDemonstrated ability to efficiently create, consolidate, and format PowerPoint presentations and Excel spreadsheets with a strong attention to detail.\nStrong application of using Outlook and Zoom conference programs with both audio and visual conferencing platforms\nProject Management experience needed at an intermediate level. Proven ability to manage projects, work under pressure, and consistently meet deadlines\nWhat you'll receive for the great work you provide:\nFull range of medical, dental, and vision plans\nLife Insurance\nShort-term and Long-term Disability\nMatching 401(k) Contributions\nVacation and Paid Sick Time\nTuition Reimbursement\n\nApplication Deadline:\nApplications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.\nJob Posting Start Date 08-25-2026 Job Posting End Date 10-20-2026\n\nJob Category\nAdministrationIs Sponsorship Available?\nNoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email  and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).","description_format":"text","description_chars":6410,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Hardware","Health Care"],"lifecycle":[{"event":"open","at":"2026-09-27T10:32:40Z"}],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.642,"p_room":0.45,"age_days":34,"expected_fill_days":22,"reasons":["conf:0","win:tail","comp:brand"],"computed_at":"2026-09-28T04:21:35Z"},"pay":null,"html_url":"https://alion.io/job/flex-executive-assistant","json_url":"https://alion.io/job/flex-executive-assistant.json","meta":{"generated_at":"2026-09-28T04:21:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2628,"day_limit":5000,"remaining_today":2372,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}