Facilities HQ Office Manager

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary team who build great products and contribute to our growth, we’re looking to add a Facilities HQ Office Manager located in Austin, Tx .

Reporting to the Sr. Director, Facilities theFacilities HQ Office Manager is responsible for the overall operation, maintenance, and workplace experience of the Austin and San Jose headquarters. This role oversees office services, facilities operations, vendor management, employee engagement activities, space planning, and administrative support to ensure a safe, efficient, and professional work environment across both locations.

What a typical day looks like:

• Manage day-to-day operations of both headquarters locations.
• Oversee reception, visitor management, office services, and workplace standards.
• Coordinate office moves, seating assignments, and space utilization.
• Maintain conference rooms, common areas, and workplace readiness.
• Oversee maintenance, repairs, housekeeping, landscaping, and facility infrastructure.
• Coordinate preventive maintenance, renovations, and space planning projects.
• Support workplace safety, emergency preparedness, and business continuity activities.
• Manage facility, catering, janitorial, and office service providers.
• Monitor vendor performance, contracts, invoices, and service levels.
• Coordinate purchase orders and support budget management.
• Lead employee events, town halls, leadership visits, and workplace initiatives.
• Ensure successful onboarding through workspace and office readiness.
• Serve as the primary contact for workplace-related employee needs.
• Support executives with meeting logistics, visitor coordination, and workplace communications.
• Maintain facility records, procedures, reports, and documentation.
• Drive process improvements and standardization across both sites.

The experience we’re looking to add to our team:

• Bachelor's degree preferred in Business, Facilities Management, Hospitality, or related field.
• 7+ years of experience in office management, facilities management, workplace operations, or corporate administration.
• Experience supporting multi-site environments, managing vendors, budgets, and workplace services.
• Strong organizational, communication, customer service, and project management skills.
• Proficiency with Microsoft 365.

KR13

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Application Deadline:

Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.

Job Posting Start Date 09-11-2026 Job Posting End Date

Job Category

Operations

Is Sponsorship Available?

NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).