{"id":2446268,"url":"https://alion.io/job/flix-office-coordinator-mfd","title":"Office Coordinator (m/f/d)","company":{"id":1788217,"name":"Flix","domain":"flix.com","url":"https://alion.io/company/flix-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":17,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":36000,"period":"year","method":"role_country_seniority_unknown","sample_n":18},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T11:43:36Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-13T17:29:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable. \nWe are looking for an Office Coordinator - someone who doesn't just keep an office running, but who makes our workplaces operate seamlessly and creates an outstanding employee experience, wherever our people are based.\nThis role is ideal for someone who thrives on ownership and instinctively spots opportunities to improve how things work.\nBased in Warsaw, our largest office and administrative hub, you will sit at the heart of our workplace operations. Your scope, however, extends well beyond a single location: you will also support our regional offices across Eastern Europe.\nAbout the Role\nEnsuring smooth day-to-day operation of the office, including reception \nManaging administration processes such as document flows or contracts management\nOverseeing administrative budget, spending, and procurement activities\nManaging relationships with suppliers, vendors, and building administration\nOrganizing office events and supporting employee experience initiatives\nCoordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs\nStandardizing processes across offices and driving operational improvements and best practices\nAbout You\nStrong organizational skills and ability to independently manage multiple priorities \nA proactive mindset: you anticipate issues rather than react to them \nA positive, can-do attitude and strong interpersonal skills \nHigh level of professionalism and communication skills \nFluency in Polish and very good command of English - spoken and written\nSolid MS Office skills (Excel, Word, Outlook, PowerPoint) \nAvailability to work on-site most days of the week (Fabryczna 5, Warsaw)\nWe recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you! \nWhat We Offer\nTravel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family. \n Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year. \nHybrid work model: We are an office-first company, but we offer flexibility to balance work and life. \nWellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members. \nLearning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills. \nMentoring Program: Connect with experienced colleagues to gain insights and accelerate your career. \nTo view more local benefits specific to each office location, please check out this link: Locations - Flix Career\nWhy Join Flix?\nAt Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.\nAs we continue to expand across the globe, you can make a real difference in how we work.\nIf you’re ready to grow and lead your journey, Flix is the place for you!","description_format":"text","description_chars":3227,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"Advanced (C1)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Growth opportunities","Hybrid work"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Public Transport","Travel Technology"],"lifecycle":[{"event":"open","at":"2026-10-13T13:35:42Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-10-13T17:39:37Z"},"pay":null,"html_url":"https://alion.io/job/flix-office-coordinator-mfd","json_url":"https://alion.io/job/flix-office-coordinator-mfd.json","meta":{"generated_at":"2026-10-13T17:39:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26926,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1788217},"rest":"https://alion.io/mcp/rest/get_company?id=1788217"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fflix-office-coordinator-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fflix-office-coordinator-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fflix-office-coordinator-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/flix-office-coordinator-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fflix-office-coordinator-mfd"}]}