Program Manager, M1/M2 Clinical Curriculum

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Position Summary:

The College of Medicine at Florida Atlantic University is seeking a Program Manager, M1/M2 Clinical Curriculum in Boca Raton, FL.

The Program Manager oversees the logistical aspects of the Foundations of Medicine (FOM) clinical curriculum and prepares and implements the FOM courses for each academic year. Work collaboratively with the FOM Course Directors to develop processes to improve efficiency and delivery of curriculum content for medical students and faculty.

This role works closely and collaboratively with staff and faculty at all clinical sites as well as the FAU Clinical Skills and Simulation Center. Responsible for coordinating clinical examinations and Institutional Competency Assessment (ICA) Week activities, while providing administrative support to the ICA Directors.

This position serves as the administrative supervisor for the Medical Education Specialist, providing resources and training to support assigned duties, while also overseeing their day-to-day activities.

Summary Of Responsibilities:

• Coordinate, develop, and enhance course schedules for the clinical curriculum in collaboration with the FOM Course Directors. Establish priorities, identify action items, and develop timelines while keeping the Directors of the FOM courses informed of the progress on each project.
• Schedule student and faculty activities and ensure space and teaching resources are available in conjunction with the Office of Medical Education (OME) at FAU.
• Oversee the curriculum database for all FOM courses, ensuring accurate schedules and timely posting of session materials. Monitor the Medical Education Specialist to ensure proper entry of data into curriculum databases. Including the curriculum mapping processes in OwlMed.
• Ensure all enrollment permissions are accurate and reflective in the scheduling database, including for faculty contribution tracking.
• Manage all FOM assignments, exams, quizzes, and secure student grades, paperwork, and documents. Coordinate FOM Grading Committees. Serve as a proctor for exams across all years of the undergraduate medical education curriculum.
• Work collaboratively with the FOM Course Directors to develop processes to improve efficiency and delivery of curriculum content for medical students and faculty.
• Organize and implement major transitional events related to the Year 1 and 2 clinical curriculum, and coordinate FOM schedules with other course schedules to ensure vertical and horizontal integration within the curriculum.
• Collaborate with the Office of Program Evaluation and Assessment to coordinate evaluation activities for the clinical curriculum, including ICAs, OSCEs, and other assessments, and distribute results and feedback to faculty, ICA Directors, and FOM Course Directors.
• Oversee multiple ongoing, multifaceted, and complex projects related to the development of the clinical curriculum and meet crucial deadlines.
• Provide annual reports as needed for the maintenance of accreditation (LCME).
• Maintain an operating manual for standard operating procedures.
• Develop, manage, organize, and ensure accurate records of the Year 1 &2 clinical assessments and ICAs.
• Coordinate and support faculty development activities, orientations, meetings, and related educational materials.
• Maintain excellent rapport with faculty, community physicians, university personnel, and administrators to ensure smooth functioning of all aspects of assessments.
• Provide oversight of administrative processes in Workday.
• Ensure an adequate supply of all resources at all times for Year 1 and Year 2 clinical courses.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Valid Florida Driver's License required.

Preferred Qualifications:

Four years of professional, administrative, operational, management, or related/equivalent experience.

A master’s degree.

Experience in a higher education institution, medical school, or hospital highly desirable.

Ability to work collaboratively with all levels of faculty, staff, and students.

Exceptional verbal and written communication skills are essential for success in this position.

Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel.

Exceptional customer service, organizational and time management skills.

Salary:

College or Department:

Location:

Work Days and Hours:

Application Deadline:

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.