{"id":3272117,"url":"https://alion.io/job/flow-dynamics-india-project-coordinator","title":"Project Coordinator","company":{"id":4442704,"name":"Flow Dynamics India","domain":"flowdynamicsindia.com","url":"https://alion.io/company/flow-dynamics-india","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ahmedabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":4000,"max_usd":6500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":24},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T11:20:26Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-29T00:43:14Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title: Project Coordinator\nReporting to: Vice President\nTechnical Experience: 2-4 Years, Field Experience: Water & Wastewater treatment industry/relevant industry\nJob Location: Ahmedabad\nEducational Qualification: B.E./B.Tech or Diploma Engineer in Mechanical/Electrical/Chemical/Environmental\nThe Project Coordinator plays a key role in the successful planning, execution, and coordination of projects, ensuring that all tasks are completed on time, within scope and within budget. This position requires collaboration with the sales, service, and project management teams to ensure effective communication, timely project delivery, and efficient use of resources.\nKey Responsibilities:\nAssist Sales Team and Management:\nSupport the sales team in project planning and execution, ensuring that all project goals are clearly defined and understood.\nCoordinate the flow of information between the sales and service teams to ensure seamless project execution.\nAct as the liaison between the sales team and service team, regularly updating both sides on project progress, timelines, and any potential delays.\nRegularly review the efficiency and effectiveness of service delivery, ensuring that all aspects of the project are on track.\nCoordination from Inception to Completion:\nOversee all phases of the project, from the initial planning stages to final delivery, ensuring all deadlines, resources, and deliverables are met.\nEnsure that projects are moving according to established timelines and budgets.\nAssist in managing project timelines, deliverables, and reporting requirements.\nManage Project Activity Records:\nKeep comprehensive and organised records of all project activities, ensuring all project tasks are documented and tracked.\nOversee the timely processing of required materials, documentation, and communication across teams to maintain project flow.\nCoordination with Internal and External Contacts:\nMaintain and manage internal and external contacts, ensuring timely and effective coordination between all project participants, vendors, and clients.\nFoster strong relationships with internal and external stakeholders to maintain open communication channels and mitigate any issues.\nWork Process:\nOnce the work order is received via email, the project coordinator will fill in the necessary data regarding the project in the Project Excel Sheet. This data includes work order value, Payment terms, tentative dispatch date, etc.\nAfter entry in the Project sheet, the Project coordinator will follow up with Accounts and the respective salesperson for advance payment and bill against advance to be made or not.\nOnce the Engineering Team submit the drawings to the client, the project coordinator shall follow up for the bill and payments against submission of the drawings if the payment terms permit the same.\nAfter approval of the detailed drawing, the Engineering team shall prepare the Main Equipment BOQ and enter it in Tally. The project coordinator shall take follow-up for the same. He shall coordinate and expedite the process if there is any hindrance in BOQ preparation.\nAfter the drawing submission, the project coordinator shall visit the site and meet the Client on various occasions to build a rapport with the customer.\nOnce the site progresses, He shall be in continuous follow-up with the client for dispatch planning as per the tentative dispatch date mentioned in the work order. Also, he shall ask for the necessary store or Plant room with a lock & Key arrangement for material storage at the site after delivery of material.\nThe project coordinator shall enforce client takes delivery as per the committed date in the work order. And it is necessary to take email approval from the client regarding material delivery.\nOnce the client confirms delivery. The project coordinator will inform the same to purchase Sales and Engineering Team regarding Procurement.\nAs the procurement starts, the project coordinator will be in continuous follow-up with the purchase team and the client regarding the delivery date. And also make sure that, as per the payment terms of the work order, the Client will make the payment against the Delivery or intimation of Delivery.\nThe project coordinator shall follow up with the Account teams regarding the bill generation against the delivery.\nAfter delivery of the material, the project coordinator shall be in communication with the Engineering team regarding the completion of installation. As the installation is completed, he will collect the installation report.\nIn between the progress of the Site, the Project coordinator will ask the Client to give a review about the Design Engineer, Project engineer & Technician. So that the team can serve the client in a better way.\nThe project coordinator shall make sure that the invoice is raised against the completion of installation. And, in parallel, follow up with the client regarding the payment for the installation.\nAs the installation progresses, the project coordinator communicates this with the Service team regarding installation and informs them to offer the O&M services of the company to the Client. If necessary, he shall arrange a meeting with the client and the Engineering & service team to introduce the service team.\nIf installation is not started due to various reasons from the client side, the project coordinator will ask for the payment against installation as per the work order terms, keeping the respective salesperson informed.\nAfter installation, the project coordinator shall follow up with the client and the Engineering or Service team regarding commissioning of the project. Once the commissioning starts, He will make sure that all the necessary documents are ready from the engineering team.\nIf commissioning is not started due to various reasons from the client side, the project coordinator will ask for the payment against commissioning as per the work order terms, while keeping the respective salesperson informed.\nOnce the handover letter is received by email from the Engineering / Service team, the Project coordinator will ask for the final payment from the Customer.\nThe project coordinator shall arrange a dispatch planning meeting every 10 days with all respective persons in the meeting from Purchase Engineering, Sales & Accounts team, along with the Vice President.\nThe project coordinator shall arrange the Outstanding Payment meeting every week with all respective persons being in the meeting from Sales, Accounts, Service & Engineering Team.\nAs and when require Project coordinator will visit the site and meet the Client various times to build rapport with them.\nThe project coordinator shall maintain the project sheet on a day-to-day basis.\nThis Status Progress Sheet shall be highly accurate, as based on the different team members.\nWorking Conditions:\nFull-time, office-based position with occasional visits to project sites as needed.\nSome travel may be required to coordinate with clients, vendors, and project teams.\nAbility to work in a fast-paced environment, handling multiple projects simultaneously.\nSkills Required:\nExcellent Interpersonal Skills.\nExcellent Communication Skills (Written & Verbal).\nProblem-Solving & Conflict Resolution.\nEthical & Confidential Approach.\nGood Communication Skills.\nEfficient decision-making skills.\nShould be a Go Getter & have a Pro Active Approach.\nGood Judgemental Ability about people & Situation.\nShould Possess a Positive Attitude.\nShould Have Clarity of 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now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":21,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/flow-dynamics-india-project-coordinator","json_url":"https://alion.io/job/flow-dynamics-india-project-coordinator.json","meta":{"generated_at":"2026-10-29T02:41:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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