{"id":3109905,"url":"https://alion.io/job/flow-office-manager-2","title":"Office Manager","company":{"id":1547867,"name":"Flow","domain":"flow.life","url":"https://alion.io/company/flow","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T20:43:38Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-26T09:08:43Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About the Role:\nYou are the operational backbone of your office. Your job is to make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.\nThis role supports various organizational functions and may assist with projects spanning People Ops, IT, Finance, Real Estate, Design, and beyond as needed. You will report to and partner closely with the People team.\nEvery Office Manager at Flow is expected to be on-site full-time at their respective location. This is an in-person role.\nResponsibilities\nOffice & Space Management\nOwn the physical state of the office at all times - common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready\nCoordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end - identify, source, schedule, and follow through to completion\nManage all vendor relationships, including cleaning services, office supplies, plants, and repairs - you own the relationship and the quality of their output\nManage mail, packages, and deliveries\nTrack office expenses, including lunch support, cleaning, supplies, and other recurring costs\nManage visitor and guest experience\nMaintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams\nNew Hire Experience & HR Support\nOwn the full new hire arrival experience - desk setup, welcome materials, equipment coordination, and first day communications\nBe the go-to resource for new hires beyond day one - help them acclimate, understand the office, and know how to get what they need\nPartner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning\nServe as a key point of contact for employees and managers on day-to-day office questions\nEvents & Culture\nOwn all office events end-to-end - happy hours, team events, giveback events, and internal gatherings\nHandle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management\nChampion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day\nCross-Functional & Administrative Support\nSupport functional leads across People Ops, Finance, IT, Real Estate, and Design on special projects and ad hoc needs\nProvide meeting logistics support, including scheduling, agenda coordination, and materials as needed\nOther various administrative and HR duties as needed\nIdeal Background\n5+ years of experience in office management, workplace experience, or administrative support, running a physical office on-site full-time\nHands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready\nExperience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end\nComfortable tracking office budgets and supporting cross-functional teams on ad hoc projects\nProactive and service-minded, with the instinct to anticipate needs before they become problems\nExcellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike","description_format":"text","description_chars":3489,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Rental","Residential Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-22T20:23:28Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":57,"reasons":["conf:1","win:early"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":105000,"is_top_pay":true},"html_url":"https://alion.io/job/flow-office-manager-2","json_url":"https://alion.io/job/flow-office-manager-2.json","meta":{"generated_at":"2026-10-26T10:32:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14142,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1547867},"rest":"https://alion.io/mcp/rest/get_company?id=1547867"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fflow-office-manager-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fflow-office-manager-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fflow-office-manager-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/flow-office-manager-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fflow-office-manager-2"}]}