{"id":1524620,"url":"https://alion.io/job/fluence-energy-document-controller","title":"Document Controller","company":{"id":58575,"name":"Fluence Energy","domain":"fluenceenergy.com","url":"https://alion.io/company/fluence-energy","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":9,"ghost_share":0,"stale_share":0.444,"repost_share":0.111,"time_to_fill_p50_days":35,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":["GB"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":94000,"period":"year","method":"role_seniority_country_cell","sample_n":15},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power Automate","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-30T13:34:36Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-09-30T13:34:36Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.\nJob Description:\nRole Overview\nThe Document Controller is responsible for overseeing and managing all document control activities across projects or departments for the UK & Future Markets. The role ensures the accurate control, distribution, storage, and archiving of technical and non-technical documents in compliance with company procedures, contractual requirements, and industry standards. The Document Controller ensures consistent document management practices are maintained.\nKey Responsibilities\nDocument Management & Control\nEstablish and maintain document control procedures and workflows.\nManage document numbering, revision control, and version tracking systems.\nEnsure accurate registration, distribution, and filing of all project documentation.\nMaintain document registers, logs, and tracking systems.\nOversee document transmittals and ensure proper documentation of exchanges.\nElectronic Document Management Systems (EDMS)\nAdminister and maintain the electronic document management system.\nEnsure data integrity, security, and accessibility within the EDMS.\nMonitor user access rights and system compliance.\nSupport system improvements and process automation initiatives.\nCompliance & Quality Assurance\nEnsure documentation complies with contractual requirements, regulatory standards, and company procedures.\nSupport internal and external audits by providing required documentation.\nMaintain records in accordance with quality management standards (e.g., ISO requirements).\nImplement document retention and archiving policies.\nProject Support\nCoordinate with engineering, procurement, construction, quality, and project management teams to ensure document flow aligns with project timelines.\nMonitor document submission schedules and identify potential delays.\nSupport project close-out by managing final documentation and handover packages.\nAssist with claims documentation and contractual correspondence tracking when required.\nReporting & Communication\nPrepare regular reports on document status, overdue items, and workflow performance.\nCommunicate document-related risks or issues to project management.\nAct as the primary point of contact for document control matters.\nAccountabilities\nAccuracy and integrity of all project documentation.\nTimely distribution and retrieval of documents.\nCompliance with document control procedures and contractual obligations.\nEffective performance and development of the document control team.\nRequired qualifications and experience\nTechnical Sector Experience: 3 to 5 years of document control experience in engineering, construction, or energy infrastructure. Prior experience managing technical drawings, supplier and contractor submittals, and vendor files is highly valued.\nMulti-Stakeholder Project Environment: Proven capability in coordinating documentation transfers between internal project teams (e.g., Project Managers, Commissioning Engineers, Quality teams) and external stakeholders and sub-contractors \nQuality & Handover Management: Experience managing the final archiving process, project closeout files, and coordinating the collation of Safety Files & Service Handover Documentation (such as design risk assessments, manufacturer quality reports, and as-built drawings) \nA high school diploma or equivalent is the baseline requirement. However, a relevant associate or bachelor’s degree in Business Administration, Information Management, or Engineering is preferred\nSystem Certifications (EDMS):Advanced certifications or administrative experience in Microsoft SharePoint \nExperience with specific document management tools (e.g., PROCORE)\n\nAdditional Skills\nAbility to interpret, check, and organize technical drawings, data sheets, single-line diagrams (SLDs), and complex engineering registers \nAdvanced spreadsheet skills (MS Excel) for maintaining meticulously organized document transmittals, master registries, and tracking logs.\nExceptional attention to detail to check incoming contractor files for correct naming conventions, numbering protocols, and proper technical sign-offs\nWorkflow Automation: Proficiency in Microsoft Power Automate (Flow) or similar tools. \nOur Culture\nAt Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.\nUnleash Voices\nWe believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.\nCustomer Fluent\nOur customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.\nInfinite Impact\nWe are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.\nAll In\nWe are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.","description_format":"text","description_chars":6097,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy Storage"],"lifecycle":[{"event":"open","at":"2026-09-30T13:34:36Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":35,"reasons":["conf:16","velocity","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/fluence-energy-document-controller","json_url":"https://alion.io/job/fluence-energy-document-controller.json","meta":{"generated_at":"2026-10-01T21:42:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4334,"day_limit":5000,"remaining_today":666,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}