Document Control Specialist, Documents and Plans

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.

Job Description

THIS IS A REMOTE OPPORTUNITY WITH 10% TRAVEL TO SACRAMENTO OR OTHER CHSR LOCATIONS

Under the general direction of the Deputy Director, Project Controls, the Project Controls Specialist, Document and Plans provides the Project Controls Office (PCO) with specialized support for the PCO’s document control, annual plans, and baseline documentation management. This includes developing retention schedules, policies, procedures, and instructions to support audit trails, efficient operations, and lesson learned libraries. Furthermore, this position is responsible for the development, maintenance, and completion of strategic deliverables such as the Organization Management Plan, Federal Railroad Administration Annual Work Plan and Program Management Plans.

Position Responsibilities

• Determine and recommend the process and/or improvements required to successfully support the Program Management and Oversight branch

• Develop and implement an internal audit program to track compliance to process

• Develop and implement an internal auditing program to track compliance to process

• Assist and ensure compliance support of the Authority’s ISO 9001:2015 certification, audits, and re-certifications

• Operate effectively within a large, complex organization to accomplish goals

• Research, review, and analyze the effectiveness and efficiency of existing processes and develop strategies for enhancing or further leveraging these processes

• Develop and implement a program to assess compliance with the Authority Document Control policies and procedures, participating in review of existing procedures and making proper recommendations/adjustments, where needed

• Review existing structures, suggest improvements and support branch managers in document control

• Provide document control support for deliverables developed by the Branch (OMP, FRA Work Plan, PMP)

• Develop effective training and ensure delivery of the DCS training to end-users

• Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public
• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in business administration or a similar, relevant discipline and twelve (12) years of work experience
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Three (3) or more years’ experience in document controls for large, complex construction projects or programs
• Experience contributing to the development, design, implementation, and operation of document control or similar systems for large, complex projects or programs

• Excellent communication and organizational skills, both verbal and written

• Proven ability to work with a wide range of disciplines connected with the successful completion of projects

• Ability to communicate clearly and accurately with staff at all levels

• Ability to analyze program functional effectiveness and recommend applicable solutions to address needs and challenges
• Ability to travel 10% to CHSR offices

Preferred Qualifications

• Proficiency and knowledge and experience of computer software applications Microsoft Excel, Microsoft Word, Microsoft Outlook, and cost management software

• Work experience on large programs with proven track record

• Experience in set-up, implementation and ongoing maintenance of Document Controls processes and practices

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $125,500.00 - $233,500.00