{"id":2581018,"url":"https://alion.io/job/focuskpi-administrativeproject-assistant-focuskpi-inc-","title":"Administrative/Project Assistant - FocusKPI Inc.","company":{"id":3884001,"name":"FocusKPI","domain":"focuskpi.com","url":"https://alion.io/company/focuskpi","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T01:56:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-30T03:45:50Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"FocusKPI is seeking an Administrative/Project Assistant to join one of our clients, a high-tech SaaS company.\nAs a Project Coordinator, your main responsibility will be to support clinical studies by maintaining efficient, organized laboratory operations. You will maintain the laboratory inventory, prepare devices, and handle office administrative tasks for the Clinical Verification and Validation Team. This role requires you to keep detailed records, enter data, audit devices, and pair and install software applications on devices, among other tasks. To succeed in this role, you must be extremely organized, detail-oriented, and tech-savvy. Training on device setup will be provided.\nWork Location: Mountain View, CA (On-site role, 5 days/week)\nDuration: 6-month contract\nPosition type: Part-time (20-30 hours), W2\nPay Range: $20 - 23/hr\n Responsibilities:\nCoordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies required for clinical trials.\nApply and maintain clear identification labels on all devices for inventory tracking. \nMaintain detailed logs of lab inventories and device serial numbers. \nKeep detailed records of incoming and outgoing shipments. \nComply with the client's device audits. \nAssist with study equipment and device setup (pairing devices, app installation, etc.). \nMaintain the physiological data collection lab, keeping an organized, clean, and safe working environment. \nPerform regular organization of lab facilities and equipment storage areas. \nClean devices and routinely clean the lab. \nSupport the clinical study team with study materials, office supplies, tracking, and management.\nAssists with preparation for periodic audits of clinical study files for completeness and accuracy.\nSubmits purchase requests and logs purchasing in a budget Excel sheet. \nLight clerical activities like printing, stapling, and filing. \nDocument coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents. \nAssist in clinical study startup activities such as preparation and dispatch of site binders and tools\nProvide administrative support to the team, including organizing logistics for events and key team meetings.\nMaintain good clinical practice, following applicable health and safety principles and practices.\n Qualifications:Prior office experience; relevant experience supporting clinical studies with hands-on involvement preferred\nStrong attention to detail\nSelf-starter willing to help, capable of managing multiple tasks in a fast-paced environment \nStrong written and verbal communication skills \nTech-savvy with devices.\nPC and Smartphone App (Android and iOS) skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications.\nFully onsite role during normal business hours; could be 3 days a week at 8 hours a day or 5 days a week at 6 hours a day.\nPosition requires regular physical activity, including standing, bending, and lifting of equipment and supply boxes.\nThank you!\nFocusKPI Hiring Team\nFounded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practices and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.\n\nNOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ .\nThe domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.","description_format":"text","description_chars":3822,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Analytics & BI Consulting"],"lifecycle":[{"event":"open","at":"2026-10-15T01:56:00Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":6,"green_card_filings_12m":0,"median_offered_wage_usd":102500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.312,"p_room":0.35,"age_days":15,"expected_fill_days":4,"reasons":["conf:2","urgency","velocity","win:tail"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/focuskpi-administrativeproject-assistant-focuskpi-inc-","json_url":"https://alion.io/job/focuskpi-administrativeproject-assistant-focuskpi-inc-.json","meta":{"generated_at":"2026-10-30T07:10:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10177,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3884001},"rest":"https://alion.io/mcp/rest/get_company?id=3884001"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffocuskpi-administrativeproject-assistant-focuskpi-inc-"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffocuskpi-administrativeproject-assistant-focuskpi-inc-"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffocuskpi-administrativeproject-assistant-focuskpi-inc-"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/focuskpi-administrativeproject-assistant-focuskpi-inc-\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffocuskpi-administrativeproject-assistant-focuskpi-inc-"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2581018}},{"tool":"search_jobs","arguments":{"company":"focuskpi.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2581018},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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