{"id":3767324,"url":"https://alion.io/job/fora-hr-administrator","title":"HR Administrator","company":{"id":5715,"name":"Fora","domain":"foraspace.com","url":"https://alion.io/company/fora-space-limited","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":["GB"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-11-04T20:28:37Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T18:08:51Z","board_verified":false,"closed_at":"2026-11-06T18:08:51Z","days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"At Fora, we’re fuelled by a desire to enhance the way people work. We’re here for the progressives, the forward thinkers, the status quo-challengers, the creators and the innovators. With signature hospitality, a likeminded community of members and a re-energising wellness experience, Fora takes the grind out of daily work-life, so members can focus on what’s important - working productively, healthily and happily.\nOur journey began over 20 years ago, when we opened our first location on London’s City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totalling 3.2 million sq ft of real estate. And in the last two decades we’ve welcomed nearly 30,000 members through our doors and boast market-leading retention rates.\nAs a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council, BP and Pangaia are just some of the businesses who call a Fora workspace home.\nFora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way.\nThe Role\nTo support the People team, in all aspects of generalist HR administration and proactively managing administrative activities and processes. To be the first point of contact for all general HR queries, identifying where the queries can be managed within the team and taking ownership of queries and processes, ensuring they are resolved in a timely manner. Being visible, approachable and building relationships with employees to ensure they feel able to reach out for with any issues.\nInitially, the role will have a strong operational focus, ensuring our core People processes, employee data and administration are accurate, responsive and well managed. As our systems and ways of working evolve, automation will increasingly reduce routine administrative activity, enabling the role to develop a stronger focus on data, reporting and insight. The HR Administrator will be integral to this transition, helping to identify opportunities to simplify and automate processes, improve data quality and use People data to spot trends, answer questions and support better decision-making.\nKey Responsibilities\nAdministration\nEnsure the HR System, organisation charts and all HR trackers are maintained accurately\nEnsure all employee files are maintained and up to date in line with GDPR regulations on both the HR system and in sharepoint\nWork with the HR team to prepare and issue all new employees with an employment contract and new starter documentation\nPrepare and issue all contract/ amendment documents ensuring are provided to employees and recorded on individual’s files for all changes relating to Terms and Conditions/policies ensuring accuracy\nWork with the HR team to ensure all processes for leavers are completed - confirmation letters, exit interviews, leaver forms\nEnsure all new employees have full reference checks completed prior to joining the Company and provide references to other employers when requested\nComplete the new starter onboarding and leaver offboarding process for all employees to ensure IT equipment is set up and received back in time\nManage the People HR inbox and be the point of contact for all general HR enquiries (contract, holidays, sickness)\nHandle all HR invoices ensuring they are recorded, processed, manage PO’s on the SAP system and liaise with suppliers and Accounts Payable Team regarding invoices and payment\nSupport the People team in the administration and implementation of processes including but not limited to Performance Review, Salary Review, Holiday Buying, Objective Setting\nIdentify repetitive or manual People processes that could be simplified, standardised or automated, and support the testing and implementation of improved ways of working\nAs automation and self-service increase, take ownership of monitoring exceptions, resolving data or process issues and ensuring the employee experience remains accurate and responsive.\nReporting\nAct as the HR system expert, prepare reports and analyses as required\nSupport with data preparation and reporting required for onboarding, leaver, sickness, social impact, benefit, budget reporting\nTrack and monitor spending to ensure the People team remains within allocated OPEX budget\nProduce regular reporting on key workforce measures, identify emerging trends and highlight areas that may require further attention\nProvide clear commentary on what the data is showing and the questions it may raise for the People team\nSupport improvements to dashboards, reporting routines and data definitions so that People information is consistent, accessible and useful for decision-making.\nPayroll\nCollate all relevant payroll changes and ensure all information is input in line with payroll cut off deadlines\nReview monthly absence reports, managing sickness documentation and communicating any relevant payroll implications to the employee and managers on a monthly basis\nSupport the payroll team in preparing any data required for HMRC or benefit renewal submissions\nProvide any other duties and ad-hoc support across the People Team.\nRequirements\nKnowledge and experience\nPrevious experience of working as an HR Assistant or Administrator within medium sized business\nKnowledge of HR processes, payroll and administrative tasks\nExperience working in a fast pace office environment\nStrong MS Office skills, particularly Excel\nExperience producing reports or working with People data, with an interest in developing further analytical capability\nAn interest in how HR technology, automation and self-service can improve efficiency and the employee experience.\nEducation and qualifications\nCIPD or part CIPD qualification desirable but not essential.\nJob specific and technical skills\nProcess driven\nOrganised and structured approach to work with excellent plannning and co-ordination skills\nHigh attention to detail and accuracy\nHR system management\nComfortable working with data and spreadsheets, checking accuracy and drawing out straightforward trends\nAble to learn and confidently use reporting, workflow and automation tools\nConfident using approved AI tools to support routine HR administration, draft communications and summarise information, checking all AI outputs for accuracy and tone\nAble to identify practical opportunities for AI-assisted reporting and workflow improvements and test outputs.\nBehavioural competencies\nStrong verbal and written communications skills and the ability to communicate with all levels of the organisation\nStrong analytical skills\nEnjoys working as part of a team and independently \nAbility to develop and maintain effective working relationships with internal and external managers and contacts\nProactive, solutions focused approach to tasks\nEnjoys working in a fast-paced, people focused\nConfident in dealing with queries in person and via e-mail\nCurious about what the data is telling us and willing to ask questions, investigate anomalies and share practical insights\nPositive about change and able to see automation as an opportunity to improve processes and increase the value provided by the role.\nBenefits\nAt Fora, we believe work should enhance your life-not compete with it. That’s why our benefits are designed to support your wellbeing, fuel your ambitions, and give you the freedom to live and work your way.\nWork Your Way\nCore working hours with flexibility\nTwo weeks ‘Work from Anywhere’ - swap your desk for a beach, a mountain… anywhere that inspires you\nTime to Rest & Recharge\n28 days’ annual leave + bank holidays\nYour birthday off - celebrate you\nBuy additional annual leave to create even more time for what matters\nWellbeing & Security\n5% matched pension scheme - supporting your future\nLife assurance for peace of mind\nDiscounted gym membership to keep you feeling your best\nHealth cash plan - supporting day to day medical expenses\nMental wellbeing support - confidential in-person or online therapy sessions\nSmarter, Greener Commuting\nCycle to Work Scheme\nSeason Ticket Loan to make your journey easier and more affordable\nPerks That Make You Smile\n25% off at Fora cafés - your morning coffee just got better\n2 x volunteer days / year","description_format":"text","description_chars":8610,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Gym membership"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Coworking & Shared Office"],"lifecycle":[{"event":"open","at":"2026-11-04T20:28:37Z"},{"event":"close","at":"2026-11-06T18:08:51Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/fora-hr-administrator","json_url":"https://alion.io/job/fora-hr-administrator.json","meta":{"generated_at":"2026-11-07T16:49:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24083,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5715},"rest":"https://alion.io/mcp/rest/get_company?id=5715"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffora-hr-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffora-hr-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffora-hr-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fora-hr-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffora-hr-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3767324}},{"tool":"search_jobs","arguments":{"company":"foraspace.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3767324},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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