{"id":2607239,"url":"https://alion.io/job/forbesbrosgroup-office-manager","title":"Office Manager","company":{"id":2669808,"name":"Forbesbrosgroup","domain":"forbesbrosgroup.com","url":"https://alion.io/company/forbesbrosgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Salt Lake City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-07T22:10:36Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-15T21:01:04Z","board_verified":true,"closed_at":null,"days_open":69,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":69},"description":"Forbes Bros. Group of Companies delivers transmission, distribution, substation, and related power infrastructure projects across Canada and the United States.\nOur work spans field construction, project delivery, operations, and corporate support in an environment where safety, execution, and reliability matter.\nPOSITION SUMMARY\nThe Office Manager will serve as the face of our onsite operations. In this central role, you will manage daily administrative functions and act as the primary point of contact for all inquiries. To be successful in the role you need a keen eye for detail, exceptional organizational mastery, and a relentless focus on operational efficiency.\nCORE RESPONSIBILITIES\nSafety & Compliance\nEmulates Forbes Bros core value of 'WE WORK SAFE' in all daily tasks\nHandle confidential information with discretion\nComply with internal policies and procedures\nLeadership & Office Operations\nOversee day-to-day office operations for three regional locations, providing leadership, guidance, and support to onsite administrative teams.\nLead, coach, and develop a team of Office Administrators to deliver consistent, high-quality operational support.\nManage daily administrative operations, including office upkeep, handling mail and deliveries, and liaising with property management as required.\nSchedule and prepare meeting rooms, maintaining the meeting room calendar.\nSupport field employees with PPE requests, apprenticeship documents and IT requests upon Project Manager approval.\nFacilitate employee onboarding processes, coordinating new hire documentation, training requirements, equipment, and operational readiness.\nCoordinate the receipt, staging, inventory tracking, packaging, and drop-shipment of IT equipment to employees and locations across U.S. operations, ensuring accurate asset documentation and timely delivery.\nCompliance & Contractor Administration\nObtain and manage permits for construction activities.\nMaintain records for licenses, certifications, and compliance documentation.\nManage contractor compliance by ensuring subcontractors maintain required insurance coverage, certifications, and company-mandated documentation.\nMaintain and manage office and field commodities, supplies, and resources to ensure facilities and operations teams have the materials needed to support daily business activities.\nProject & Financial Administration\nManage job setup and maintenance within company systems, ensuring accurate project information, customer requirements, billing details, and timely invoicing.\nSupport payroll administration by reviewing and processing through timesheet review, discrepancy resolution and payroll coordination.\nScan & upload employee or project documents, including timesheets, invoices and all vehicle and Fuel Card sign-outs to the specified shared Drive\nMaintain various tracking documents for projects, crews & reporting purposes\nESSENTIAL REQUIREMENTS\nEducation & Experience\nHigh School Diploma or GED.\nMinimum 5 years of experience as an Office Administrator in the construction industry or a similar environment.\nMinimum 2 years of experience providing team leadership, supervision, or coordination.\nDemonstrated ability to lead, support, and motivate a team while maintaining a positive and productive work environment.\nBachelor's degree in Business, Management, or a related field preferred.\nSkills & Abilities\nStrong computer skills and experience having worked with multiple platforms including MS Office, Excel, MS Project\nAbility to identify problems/issues and generate solutions\nStrong verbal and written communication skills with a high degree of accuracy and attention to detail\nExcellent interpersonal skills: ability to communicate and interact effectively with all levels of management, employees and clients\nForbes Bros. Group of Companies and its affiliated entities are committed to providing a respectful and accessible recruitment process.\nEmployment is subject to the requirements of the applicable role, location, project, and employing entity. Depending on the position, this may include verification of work authorization, background screening, driver abstract, drug and alcohol screening, credential verification, client/site access requirements, and other pre-employment conditions permitted by applicable law.\nApplicants who require accommodation during the recruitment process are encouraged to contact the recruitment team.","description_format":"text","description_chars":4420,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Insurance coverage"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T10:08:24Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.43,"p_room":0.28,"age_days":69,"expected_fill_days":23,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-15T22:55:29Z"},"pay":null,"html_url":"https://alion.io/job/forbesbrosgroup-office-manager","json_url":"https://alion.io/job/forbesbrosgroup-office-manager.json","meta":{"generated_at":"2026-10-15T22:55:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34825,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2669808},"rest":"https://alion.io/mcp/rest/get_company?id=2669808"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fforbesbrosgroup-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fforbesbrosgroup-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fforbesbrosgroup-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/forbesbrosgroup-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fforbesbrosgroup-office-manager"}]}