{"id":1916477,"url":"https://alion.io/job/ford-foundation-special-assistant-information-technology","title":"Special Assistant, Information Technology","company":{"id":1754132,"name":"Ford Foundation","domain":"fordfoundation.org","url":"https://alion.io/company/fordfoundation","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1986},"experience_years_min":4,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Drive","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-10-05T16:26:06Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-21T20:58:34Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Special Assistant, Information Technology\nPlease submit both a resume and a cover letter to be considered.\nABOUT THE OPPORTUNITY\nThe Information Technology team is seeking a Special Assistant (SA), to support the Project Management Office (PMO), Office of the Chief Information and Technology, and Chief Information and Technology Officer (CITO). In this role, the SA will facilitate the daily planning, operational processes, scheduling and procurement activities to keep key technology work moving forward effectively. They will serve as a strategic liaison and guide across the Foundation, interacting closely with the CITO, senior Information Technology (IT) and Knowledge and Information Management (KIM) leadership, internal stakeholders, and cross-functional partners. The SA reports to the Director, Project Management Office and AV Services.\nThis opportunity offers the chance to actively prioritize and drive departmental priorities within a global organization, making it ideal for a highly organized, self-managing, and experienced project manager who excels at multi-tasking, complex calendar management, and cross-team planning in a hybrid environment.\nHOW YOU WILL CONTRIBUTE\nOperations and Project Management\nPartner with the Project Management Office (PMO) to optimize the team’s project management portfolio in Monday.com, proactively tracking project milestones and ensuring key updates are visible to leadership.\nMaintain and enhance workflow processes across IT/KIM teams and identify opportunities to improve efficiency within contract and procurement processes. \nServe as a liaison on behalf of the CITO and IT/KIM leadership with internal stakeholders, cross-functional partners, and external contacts, independently coordinating activities and resolving routine matters as appropriate. \nProvide additional operational capacity across IT/KIM by managing high-volume administrative and operational activities that support departmental priorities.\nAdministrative Support\nManage the daily operations and administrative support for the Chief Information and Technology Officer (CITO) and the Office of the CITO, including complex calendar management, meeting preparation, and prioritizing daily scheduling.\nCoordinate all domestic and international travel logistics, including itinerary planning, visa arrangements, and processing expense reports.\nPlan and execute logistics for IT team meetings, retreats, and working sessions, including agenda curation, pre-work distribution, meeting support, and decision-point follow-up.\nManage financial and procurement processes by processing contracts, invoices, and requisitions through electronic systems (Workday Financials), tracking approvals, and ensuring policy compliance.\nMonitor departmental cost centers by pre-populating monthly variance reports, tracking budget over/under, and escalating financial items to appropriate managers. \nMaintain and streamline office workflow processes, manage correspondence records, and oversee procurement of unit supplies and equipment.\nPrepare data presentations, spreadsheets, charts, and materials needed for strategic departmental planning and executive decision-making.\nWHAT YOU WILL NEED\n4+ years of work experience supporting high-level executives within a complex environment. \nBachelor's degree in a related field or relevant and equivalent experience. \nProficient knowledge and demonstrated experience with Google Suite, Microsoft Office, and document management systems like Google Drive. \nDemonstrated experience navigating financial and procurement management systems (e.g., Workday Financials, Monday.com). \nExcellent oral and written communication skills with strong attention to detail and accuracy.\nProven ability to self-manage, prioritize multiple deadlines across teams, problem-solve issues proactively and confidently represents the unit in any given environment. \nDemonstrated ability to build effective, collaborative working relationships across a hybrid global organizational setting.\nHELPFUL BUT NOT REQUIRED \nExperience working within non-profit organizations (NGOs) and/or philanthropy.\nExperience supporting a technology-focused and innovative team.\nBackground or experience in change management and organizational transition.\nInternational work experience.\nPHYSICAL DEMANDS: This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files and office machinery.\nThe Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact, .\nSALARY: The Ford Foundation is committed to salary transparency. The salary for this position is $103,000. We review global compensation regularly to ensure market competitiveness and equity. The hiring range for this position has been carefully crafted to align with the market.\nLOCATION: This position is based in the foundation’s New York office. We operate in a hybrid model and require staff to be in the office three days per week.\nWORK AUTHORIZATION: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States.\nEMPLOYMENT TYPE: Permanent\n#LI-Hybrid\n WORKING AT FORD\nCommitment to creating a culture where everyone feels respected\n\nA hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance\n\nProfessional development and ample opportunities to build your expertise and expand your network\n\nComprehensive benefits package designed for your well-being and work-life needs, including medical, dental, and visionbenefits effective on your first day\n\nGenerous time off, including personal, vacation, sick, extended holiday time off, and wellness days\n\nGenerous parental leave policy, includingbirth, surrogacy, adoptive, foster parents, and resources for backup child and elder care that support our colleagues’ ability to attend to family responsibilities\n\nComprehensive retirement benefits options (with employee and employer contributions of up to 13%), allowing you to invest in your financial future with confidence\n\nLearn more about what it’s like to work at the Ford Foundation.\nEqual employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectionalpreference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.","description_format":"text","description_chars":7205,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Hybrid work","Parental leave","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-05T16:26:06Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.756,"p_room":0.75,"age_days":16,"expected_fill_days":23,"reasons":["conf:9","win:late"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/ford-foundation-special-assistant-information-technology","json_url":"https://alion.io/job/ford-foundation-special-assistant-information-technology.json","meta":{"generated_at":"2026-10-23T02:40:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4434,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1754132},"rest":"https://alion.io/mcp/rest/get_company?id=1754132"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fford-foundation-special-assistant-information-technology"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fford-foundation-special-assistant-information-technology"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fford-foundation-special-assistant-information-technology"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ford-foundation-special-assistant-information-technology\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fford-foundation-special-assistant-information-technology"}]}