{"id":477997,"url":"https://alion.io/job/formal-executive-assistant-business-operations","title":"Executive Assistant & Business Operations","company":{"id":4208,"name":"Formal","domain":"formal.com","url":"https://alion.io/company/formal","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"D","score":51,"open_postings":11,"ghost_share":0.818,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":91000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"ClickHouse","optional":false},{"name":"Datadog","optional":false},{"name":"Least Privilege","optional":false},{"name":"Notion","optional":false},{"name":"Google Workspace","optional":true},{"name":"QuickBooks","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-07-21T18:17:49Z","employer_posted_date":"2026-07-21","last_verified_at":"2026-10-18T18:18:18Z","board_verified":true,"closed_at":null,"days_open":89,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":88},"description":"About Formal\nFormal is data security platform designed to help teams understand and control their data on autopilot.\nWe're building a modern protocol-aware reverse-proxy for datastores and APIs that helps organizations understand their data in real-time. This allows teams to see how sensitive data is stored, consumed, and used in order to enforce least privilege through masking, filtering, or anonymization policies.\nWe are trusted by leading companies such as Ramp, Gusto, Notion to solve problems across data security and compliance, data quality management, and infrastructure access.\nFormal is backed by top-tiers VCs including Thrive Capital and Y Combinator with angel investors that include executives and founders from Datadog, Clickhouse, Plaid, and Vanta.\nAbout the Role\nWe're hiring our first Executive Assistant & Business Operations to help create the operational foundation of the company. You'll work directly with leadership and own the day-to-day operations that keep Formal running smoothly-from finance and people operations to executive support and internal processes.\nThis role is ideal for someone who loves creating order from ambiguity, notices the details everyone else misses, and enjoys making teams more effective.\nWhat you'll do\nYou'll own and continuously improve the operational systems that enable the company to move quickly.\nResponsibilities include:\nBuild and improve internal business processes as the company scales.\n\nManage executive calendars, meetings, travel, and scheduling.\n\nCapture detailed meeting notes, track action items, and ensure follow-through.\n\nSupport payroll administration and employee onboarding.\n\nProvision accounts, systems, and equipment for new hires.\n\nGenerate customer invoices and manage billing operations.\n\nCoordinate vendors, office operations, and workplace logistics.\n\nMaintain internal documentation and operating procedures.\n\nPartner with leadership on high-priority operational initiatives across the business.\n\nAs an early member of the team, your responsibilities will evolve alongside the company. We value people who are excited to take ownership, solve new problems, and build better systems as we grow.\nWhat You Need\nBachelor's degree in Business, Finance, Economics, Operations, or a related field.\n\n1-4 years of experience in Business Operations, Operations, Executive Support, Consulting, Office Management, or a similar role.\n\nExceptional attention to detail and organizational skills.\n\nStrong written communication and excellent note-taking abilities.\n\nHighly process-oriented with a natural inclination to improve how work gets done.\n\nComfortable managing multiple priorities in a fast-moving environment.\n\nResourceful, proactive, and able to operate with minimal direction.\n\nExcited to work onsite in our San Francisco office five days per week.\n\nNice-to-Haves\nExperience at an early-stage or high-growth startup.\n\nFamiliarity with payroll, finance operations, billing, or accounting processes.\n\nExperience using tools such as Google Workspace, Notion, Slack, Ramp, Rippling, Gusto, or QuickBooks.\n\nExperience supporting founders or senior leadership teams.\n\nCompensation\nThis role offers cash compensation and a stock options grant.\n\nThe positioning of offers within a certain range depends on various factors, including: candidate experience, qualifications, skills, business requirements and, geographical location.\n\nBenefits (for U.S.-based full-time employees)\n100% medical, dental & vision insurance coverage for you\nPartially covered for your dependents\n\nFlexible PTO","description_format":"text","description_chars":3562,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Insurance coverage","Stock options","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Network Security","Cybersecurity AI"],"lifecycle":[{"event":"open","at":"2026-09-06T15:28:18Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.205,"p_room":0.28,"age_days":87,"expected_fill_days":19,"reasons":["conf:2","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/formal-executive-assistant-business-operations","json_url":"https://alion.io/job/formal-executive-assistant-business-operations.json","meta":{"generated_at":"2026-10-18T18:56:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23315,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4208},"rest":"https://alion.io/mcp/rest/get_company?id=4208"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fformal-executive-assistant-business-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fformal-executive-assistant-business-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fformal-executive-assistant-business-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/formal-executive-assistant-business-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fformal-executive-assistant-business-operations"}]}