{"id":2098794,"url":"https://alion.io/job/forte-administrative-assistant","title":"Administrative Assistant","company":{"id":2027398,"name":"FORTÉ","domain":"ourforte.com","url":"https://alion.io/company/ourforte-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lenexa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-08T06:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T10:13:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"The Administrative Assistant supports the daily operations of the business unit by assisting the Business Administrator, account managers, and customers with a wide range of administrative and service-related tasks. This role helps keep communication flowing, ensures timely handling of customer inquiries, and maintains accuracy and organization of essential business unit processes. \nWhat You Will Be Doing:\nServes as the first point of contact for customers by managing incoming calls, greeting walk-ins, routing inquiries, and ensuring timely follow-up on questions, issues, and complaints. \nMaintain office supplies and inventory, coordinating with support office vendors to ensure timely replenishment and service.\nOrganize and maintain project files to support smooth daily office operations. \nAssist with business unit events by prepping materials, coordinating logistics, and providing on-site support. \nSupport billing and collections by maintaining backup documentation. \nAssist the sales team by preparing proposals and bid packages, assembling product information, tracking equipment orders, and supporting customer needs when account managers are unavailable. \nCoordinate with vendors to produce and track demo equipment and support documentation for customer returns and equipment status updates. \nComplete all additional administrative tasks assigned to ensure smooth business unit operations.\n\nProfessional Skills and Knowledge Requirements:\nHigh school education required, strong verbal and written communication skills and solid organizational abilities. \nProficiency with Microsoft Office (Word, Excel) and basic knowledge of word processing, document scanning, and spreadsheets. \nStrong customer service skills, including professional phone etiquette, face-to-face communication, and the ability to respond promptly and accurately to inquiries. \nAbility to read and write basic business correspondence, follow written and verbal instructions, and present information clearly to customers, vendors, and internal staff. \nBasic math skills, including the ability to calculate percentages, ratios, and interpret bar graphs. \nAbility to solve practical problems, manage multiple tasks, and work effectively with limited standardization.","description_format":"text","description_chars":2252,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology","Science & Engineering","Pro AV & Digital Signage"],"lifecycle":[{"event":"open","at":"2026-10-08T17:42:48Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":40,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/forte-administrative-assistant","json_url":"https://alion.io/job/forte-administrative-assistant.json","meta":{"generated_at":"2026-10-12T16:07:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25725,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2027398},"rest":"https://alion.io/mcp/rest/get_company?id=2027398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fforte-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fforte-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fforte-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/forte-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fforte-administrative-assistant"}]}