{"id":3997104,"url":"https://alion.io/job/fortinet-executive-assistant","title":"Executive Assistant","company":{"id":52696,"name":"Fortinet","domain":"fortinet.com","url":"https://alion.io/company/fortinet-blog","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":181,"ghost_share":0,"stale_share":0.796,"repost_share":0,"time_to_fill_p50_days":3,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sunnyvale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T00:46:19Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T01:42:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Fortinet is looking for a full time Executive Assistant to support VP level Management as we rapidly expand our business. This position will work from our Sunnyvale office. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision. We are looking for someone that is well organized and detail orientated who can work comfortably in a face-paced, start-up like environment.\nObjectives of this role\nSupport the C-level primarily and provide additional support to executive team members, as directed.\nManage and improve internal processes to support top executives, and coordinate resources to speed up workflows.\nHandle communication between departments by coordinating with internal and external executives on projects and tasks\nPlan and organize work to ensure senior executives' priorities are met, goals are achieved, and best practices are followed.\nResponsibilities\nManage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.\nCoordinate complex scheduling and calendar management.\nManage travel logistics and activities, including communication, agenda, accommodations and transportation.\nMaintain professionalism and strict confidentiality with all materials\nOrganize team communications and plan events, both internal and off-site\nRequired skills and qualifications\nThree or more years of experience in an administrative role reporting directly to upper management\nExcellent written and verbal communication skills\nStrong time-management skills and an ability to organize and coordinate multiple concurrent projects\nSkilled in office tools and quick to learn new software and systems.\nFlexible team player, willing to adapt to changes and unafraid of challenges\nAbility to maintain confidentiality of information related to the company \nPreferred skills and qualifications\nExperience in developing internal processes and filing systems\nProficient in Word, Excel, and PowerPoint, with strong skills in document creation, data analysis, and creating impactful presentations\nFlexible hours as dictated by the needs of business for projects and meetings.\nEducation:\nBachelors degree an 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