{"id":3733900,"url":"https://alion.io/job/fortisbc-administrative-assistant-engineering","title":"Administrative Assistant, Engineering","company":{"id":1842561,"name":"FortisBC","domain":"fortisbc.com","url":"https://alion.io/company/fortisbc-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Trail, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":2511,"max":null,"currency":"CAD","period":"week","gross":null,"usd_annual":93288},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-11-04T08:58:42Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-08T21:07:46Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Branch: Electric\nAffiliation: MoveUP\nEmployment Status: Full-Time Regular\nSalary: $2,511.00 Bi-weekly\nShort-term Incentive Eligible: No\nWorkplace Flexibility: No\nPosting End Date: Open until filled\nAs the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.\nWe're actively seeking new talent to join our mission of delivering a stronger energy future in B.C. As one of BC's Top Employers with a diverse team of over 2,700 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.\nResponsibilities\nProvides secretarial, administrative and clerical support to the department and acts as an assistant to the department’s Director and Managers; co-ordinates Director’s daily calendar, schedules appointments and meetings, assembles and prepares agendas, background materials, attends meetings, takes minutes and follows up on action items. Performs Microsoft Teams Meeting and Webinar set up and execution. Books travel, accommodations and conferences for department staff.\nReceives, redirects and responds to departmental calls; acts as receptionist for the department by greeting and directing visitors. Reviews incoming correspondence, handles when appropriate, and/or redirects to appropriate personnel for action; prepares outgoing mail.\nComposes correspondence, inter-office messages and a variety of other material. Checks and processes a variety of records/documents, gathers information requiring interpretation and follows up on discrepancies. Extracts and summarizes specific data from documents and reports using SAP, AM/FM, and Adobe Acrobat Pro. Codes documents such as visa statements and invoices ensuring all charge work orders and/or account numbers are correct for management approval; creates and processes personal expense claims using SAP.\nSupports the Director in the effective maintenance of capital project information; attends to requests to investigate issues by analysing data from SAP and other systems and reports results in appropriate formats such as spreadsheets, charts and graphs. \nActs as DLA (Distribution List Administrator) for s: drive folders for Operations Engineering; develops and maintains filing systems, manuals and other materials; maintains departmental records including employee names and addresses and an organization chart.\nPrepares and manages Service Requests on behalf of the department for the onboarding/exit of employees, IS hardware/software requests, ordering personal/office supplies and safety equipment.\nPlans events such as communication sessions, team meetings, workshops and forums for department. Researches and books venue, plans room set up and organizes catering, along with planning agenda and sending meeting/calendar invites.\nSupports the coding and administration of invoices from external contractors and forwarding to business owner for approval.\nSupport the administration and submission of requests to Procurement for services and contracts.\nPerforms duties of a minor nature related to the above duties, which do not affect the rating of the job.\nRequirements\nEducation: High School graduation including post-secondary courses in office administration\nExperience: Two (2) years directly related experience.\nIntermediate working knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (SAP & suite of MS Office products).\nFast, accurate typing skills (60 words per minute); ability to format various types of correspondence and complicated reports, forms, charts and presentations.\nGood command of the English language to respond to inquiries, correct spelling, punctuation and grammatical errors, and compose correspondence.\nExcellent communication, interpersonal and organizational skills.\nAbility to work well under pressure with tight deadlines.\nAbility to follow high level instructions and work with detailed information.\nPrevious experience with event planning for large groups.\nFamiliarity with energy utility operations specifically related to engineering design functions, project management and associated functions.\nOur engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive, and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.\nTo learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.\nFortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.","description_format":"text","description_chars":4998,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-04T08:58:42Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":26,"reasons":["conf:4","velocity","win:early","comp:junior"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":93288,"is_top_pay":true},"html_url":"https://alion.io/job/fortisbc-administrative-assistant-engineering","json_url":"https://alion.io/job/fortisbc-administrative-assistant-engineering.json","meta":{"generated_at":"2026-11-09T00:56:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2027,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842561},"rest":"https://alion.io/mcp/rest/get_company?id=1842561"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffortisbc-administrative-assistant-engineering"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffortisbc-administrative-assistant-engineering"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffortisbc-administrative-assistant-engineering"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fortisbc-administrative-assistant-engineering\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffortisbc-administrative-assistant-engineering"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3733900}},{"tool":"search_jobs","arguments":{"company":"fortisbc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3733900},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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