{"id":420638,"url":"https://alion.io/job/forvismazars-office-coordinator-2","title":"Office Coordinator","company":{"id":96551,"name":"Forvis Mazars","domain":"forvismazars.com","url":"https://alion.io/company/forvismazars","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":29,"ghost_share":0,"stale_share":0.793,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Leeds, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":47000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-06-22T00:00:00Z","employer_posted_date":"2026-06-22","last_verified_at":"2026-11-05T10:22:18Z","board_verified":true,"closed_at":null,"days_open":136,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":136},"description":"Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.\nYou'll join a collaborativeand inclusiveteamwhere you're supportedto grow your skills, explore new opportunities, and contribute from day one. You'll work witha diverse client base, develop meaningful connections, and gain experiencethat extends beyond your local team. Together, we grow, belong and impact.\nAbout the role\nThe OfficeCoordinator is responsiblefor providing effective supportin office, delivering essential supportto staff members and managing the diaries of several Partners. The OfficeCoordinator is expected to deliver exceptionalclient service in all aspects of their role.\nThis is predominantlyan office-basedrole.\nContinuallyassess the effectivenessof processes and procedures reporting back to the OfficeManager.\n\nContinuallyseek ways to make full use of technologyto improve processes and efficiencyand to promote agile ways of workingand reduce reliance on paper.\n\nPro-actively develop effective workingrelationshipswithPartners and Managers around the officeto understandtheir needs and offer advice and solutions to problems and improve ways of working.\n\nDeliver exceptionalservice in the office, witha particularemphasis on front-of-house operations.\n\nProvide supportfor the day-to-day facilitiesoperations, helping to maintain a welcoming, clean, secure and safe workingenvironmentfor teammembers and visitors.\n\nSupportwithlocal applicationof ForvisMazars' Health and Safety policy to include:\nFirst aid and incident reporting\n\nFire drills\n\nOfficeinspections\n\nInductions for new teammembers\n\nProviding health and safety feedback to OfficeManager\n\nAssist withvisitor and contractor visits\n\nConduct Right to Work checks in the officefor new joiners and ensure effective onboarding, including executingfirst day plans and facilitatingofficetours withparticularemphasis on health and safety requirements.\n\nProvide basic IT troubleshootingin the office, escalatingissues promptly to relevant stakeholders, including the IT teamand OfficeManager.\n\nProvide switchboard support.\n\nSupportand organisationof local officeevents, workingwiththe events teamfor guidance and supportwhere applicable.\n\nSupportwiththe managementof post in local office, as well as couriers.\n\nProvide effective diary managementsupportto Partners to include:\nScheduling internal and external meetings, ensuring meeting specific requirementsare met, and liaisingwithinternal/external stakeholdersas necessary.\n\nUnderstandingtechnical requirements(MS Teams) for virtual meetings.\n\nSupportingwithmeeting clashes and proactively reviewing Partners' diaries.\n\nWhat we are looking for\nExperiencein a similar role.\n\nExperienceof supportinghealth and safety compliance in the workplace.\n\nStrong attention to detail, organisationaland multi-taskingskills.\n\nStrong problem-solvingabilitiesto address and resolve issues promptly and efficiently.\n\nExceptionalcommunication, presentationand interpersonalskills.\n\nA strong teamplayerwho works collaboratively.\n\nPassion for providing excellent client service.\n\nFlexible withthe abilityto work effectivelyunder pressure and manage conflicting priorities.\n\nAdvanced MS Officeskills(specificallyWord, Excel and PowerPoint).\n\nDiversity, Equity & Inclusion\nAt Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.","description_format":"text","description_chars":4183,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Financial Advisory, Valuation & Restructuring","Management Consulting","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-09-06T03:58:20Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.103,"p_room":0.28,"age_days":136,"expected_fill_days":23,"reasons":["conf:9","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/forvismazars-office-coordinator-2","json_url":"https://alion.io/job/forvismazars-office-coordinator-2.json","meta":{"generated_at":"2026-11-05T15:19:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19987,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":96551},"rest":"https://alion.io/mcp/rest/get_company?id=96551"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fforvismazars-office-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fforvismazars-office-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fforvismazars-office-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/forvismazars-office-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fforvismazars-office-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":420638}},{"tool":"search_jobs","arguments":{"company":"forvismazars.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":420638},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}