{"id":420594,"url":"https://alion.io/job/forvismazars-office-coordinator","title":"Office Coordinator","company":{"id":96551,"name":"Forvis Mazars","domain":"forvismazars.com","url":"https://alion.io/company/forvismazars","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":94,"open_postings":11,"ghost_share":0,"stale_share":0.455,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bristol, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":334},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-08-10T00:00:00Z","employer_posted_date":"2026-08-10","last_verified_at":"2026-10-11T04:10:32Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":62},"description":"Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.\nYou'll join a collaborative and inclusive team where you're supported to grow your skills, explore new opportunities, and contribute from day one. You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact.\n#LI-JH2 #LI-DNP\nAbout the role\nThe Office Coordinator is responsible for providing effective support in office, delivering essential support to staff members and managing the diaries of several Partners. The Office Coordinator is expected to deliver exceptional client service in all aspects of their role.\nThis is predominantlyan office-based role.\nContinually assess the effectiveness of processes and procedures reporting back to the Office Manager.\n\nContinually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.\n\nPro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.\n\nDeliver exceptionalservice in the office, with a particular emphasis on front-of-house operations.\n\nProvide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors.\n\nSupport with local application of Forvis Mazars' Health and Safety policy to include:\nFirst aid and incident reporting\n\nFire drills\n\nOffice inspections\n\nInductions for new team members\n\nProviding health and safety feedback to Office Manager\n\nAssist with visitor and contractor visits\n\nConduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.\n\nProvide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.\n\nProvide switchboard support.\n\nSupport and organisation of local office events, working with the events team for guidance and support where applicable.\n\nSupport with the management of post in local office, as well as couriers.\n\nProvide effective diary management support to Partners to include:\nScheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary.\n\nUnderstanding technical requirements (MS Teams) for virtual meetings.\n\nSupporting with meeting clashes and proactively reviewing Partners' diaries.\n\nWhat we are looking for\nExperience in a similar role.\n\nExperience of supporting health and safety compliance in the workplace.\n\nStrong attention to detail, organisational and multi-tasking skills.\n\nStrong problem-solving abilities to address and resolve issues promptly and efficiently.\n\nExceptional communication, presentation and interpersonal skills.\n\nA strong team player who works collaboratively.\n\nPassion for providing excellent client service.\n\nFlexible with the ability to work effectively under pressure and manage conflicting priorities.\n\nAdvanced MS Office skills (specifically Word, Excel and PowerPoint).\n\nDiversity, Equity & Inclusion\nAt Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. 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