{"id":3184192,"url":"https://alion.io/job/foundrybc-administrative-assistant","title":"Administrative Assistant","company":{"id":1146260,"name":"foundrybc","domain":"foundrybc.ca","url":"https://alion.io/company/foundrybc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Penticton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-01T17:38:51Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Title: Administrative Assistant\nLocation: Penticton\nEmployment Status:Part Time\nHours:7.5-15/week\nClosing Date:November 13, 2026\nJob Summary\nThe Administrative Assistant is responsible for front-desk operations and provides a wide range of clerical and administrative support to staff at the OneSky main office. In addition to delivering administrative services, the main office hosts various programs that serve individuals across the lifespan, including children and youth, people with diverse abilities, and seniors. As a result, the Administrative Assistant regularly interacts with individuals from diverse backgrounds and life experiences. OneSky is committed to providing services grounded in dignity and respect, and this role is expected to consistently demonstrate empathy, professionalism, and care in all interactions with participants, visitors, and staff.\nResponsibilities\nRepresents OneSky in a professional, courteous, and respectful manner, contributing to a positive organizational image and supporting effective problem-solving and service delivery. \nAnswers telephone and in-person inquiries, email correspondence, directing clients, visitors, and callers to appropriate staff as required; responds to routine questions regarding OneSky programs and services. \nReceives, sorts, and distributes incoming mail and prepares outgoing correspondence and packages. \nMaintains accurate and organized filing systems, registers, and administrative records (both electronic and paper-based). \nPerforms general word processing duties, including preparing correspondence, reports, forms, and other documents from rough drafts or general instructions. \nCompletes general data entry tasks, including accurately entering and updating client and organizational information in computerized systems. \nOperates a variety of office equipment, including computers, printers, copiers, facsimile machines, multi-line phone systems, and postage meters. \nProcessing payments transactions for various services as required. \nPerforms other related office and administrative duties as assigned. \nManages and maintains the organization’s phone systems, including call routing, voicemail setup, troubleshooting, and ensuring reliable day-to-day operation. \nOversees the full lifecycle of staff mobile devices, including onboarding, offboarding, device setup, registration, tracking, and inventory control. \nCoordinates fleet vehicle operations by managing bookings, scheduling maintenance and servicing, maintaining vehicle logs, and ensuring compliance with usage policies. \nAdministers office security systems by managing access controls, monitoring system functionality, updating permissions, and coordinating security protocols. \nQualifications\nCompleted high school \nAdministrative Professional certification is considered an asset \nRequired\nCompletion of Criminal Record Check\nProfessional References\nEducational transcripts\nSigned confidentiality agreement\nCommitment to Code of Ethics and OneSky policies and procedures\nAbility to work additional hours to cover vacation and sick calls as needed\nSkills, Knowledge & Abilities\nInterpersonal and organizational skills. \nMulti-line phone system handling and call routing. \nAbility to interact with and support people with diverse backgrounds and abilities in a manner that promotes dignity and respect. \nProficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). \nPrevious experience with Cloud accounting systems such as Quickbooks or Xero is an asset. \nExperience in office work (typing, emails, filing). \nKnowledge of office procedures and administrative workflows. \nDetail oriented, able to multitask and prioritize, able to follow instructions, able to work independently and be self-motivated. \nKnowledge of other community resources an asset. \nFamiliarity with office equipment (printers, scanners, photocopiers). \nAdaptability to new systems, software, and processes. \nWhy Work at OneSky?\nAt OneSky Community Resources, we believe in the strength of community, the importance of connection, and the potential of every child. As the Site Leader, you’ll play a vital role in ensuring the daily operations of our program run smoothly, fostering a safe and nurturing environment for children to grow and thrive.\nIf you're a compassionate, community-minded individual with a commitment to excellence in early childhood education, we invite you to apply. Help us make a positive impact on the lives of children and families in our community and join us in upholding the integrity and values of OneSky Community Resources Society.\nPlease note:You will receive an automated confirmation email from \"\" after submitting your application. If it does not appear in inbox, please check spam or junk folder and mark it as “not spam” to receive future communications.","description_format":"text","description_chars":4847,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Digital Mental Health"],"lifecycle":[{"event":"open","at":"2026-10-23T22:48:31Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.823,"p_room":0.9,"age_days":11,"expected_fill_days":24,"reasons":["conf:0","win:mid"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/foundrybc-administrative-assistant","json_url":"https://alion.io/job/foundrybc-administrative-assistant.json","meta":{"generated_at":"2026-11-01T19:45:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30381,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1146260},"rest":"https://alion.io/mcp/rest/get_company?id=1146260"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffoundrybc-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffoundrybc-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffoundrybc-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/foundrybc-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffoundrybc-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3184192}},{"tool":"search_jobs","arguments":{"company":"foundrybc.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3184192},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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