{"id":3583865,"url":"https://alion.io/job/franke-executive-assistant","title":"Executive Assistant","company":{"id":444975,"name":"Franke","domain":"franke.com","url":"https://alion.io/company/franke-5","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Smyrna, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":107000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-11-01T21:24:15Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"About Franke\nWe, the Franke company with its three divisions, are a world's leading supplier of products and services for domestic kitchens, the professional foodservice systems and the convenience store sector as well as for professional coffee making. With around 60 companies, we are at home on five continents. Over 8,000 employees constantly take on new perspectives to identify opportunities and turn them into inspiring, innovative solutions for tomorrow’s demands.\nAbout the job\nSUMMARY\nThe Executive Assistant to the CEO serves as a trusted extension of the CEO's office for Franke Foodservice Systems. The role serves as a trusted business partner, managing complex schedules, communications, travel arrangements, and strategic initiatives while maintaining the highest level of professionalism, discretion, and confidentiality. The Executive Assistant acts as a liaison between executives, internal stakeholders, board members, clients, and external partners to ensure seamless communication and efficient execution of organizational priorities.\nYour tasks\nESSENTIAL DUTIES AND RESPONSIBILITES\nExecutive Calendar & Time Management\nManage the CEO's calendar and annual planning schedule, ensuring priorities, preparation time, and focus time are optimized.\nCoordinate and evaluate meeting requests, resolving conflicts and ensuring meetings have clear objectives, required stakeholders, and appropriate supporting materials.\nMaintain recurring executive and leadership meetings while promoting effective use of executive time through thoughtful scheduling and prioritization.\nMeeting Readiness & Executive Preparation\nCoordinate executive meetings and related logistics, ensuring agendas, pre-reads, objectives, and attendee requirements are completed in advance.\nPrepare the CEO for key meetings by gathering relevant information, facilitating preparation sessions, and ensuring decision-makers are aligned.\nManage meeting logistics including facilities, technology, hospitality, transportation, and guest accommodations.\nStakeholder Management & Follow-Through\nTrack executive action items, commitments, and deliverables, driving accountability and follow-through across the organization.\nCollect and consolidate updates, materials, risks, and decisions required for executive reviews and meetings.\nMonitor progress, escalate issues when necessary, and support execution of strategic initiatives and special projects.\nTravel & Logistics Management\nCoordinate domestic and international travel, including transportation, accommodations, registrations, itineraries, and required documentation.\nManage travel logistics, loyalty programs, and travel-related records while proactively addressing disruptions or changes.\nEnsure seamless travel experiences that minimize executive involvement in logistical details.\nAdministrative Operations\nPrepare and submit expense reports and manage executive office approvals, records, correspondence, and documentation.\nMaintain executive files, databases, contact lists, and administrative systems with a high degree of accuracy and confidentiality.\nCoordinate recurring executive office activities, annual processes, and compliance with deadlines and administrative requirements.\nExecutive Office & Relationship Management\nBuild and maintain effective relationships with leadership, employees, customers, suppliers, and other key stakeholders.\nManage executive contact databases, communications, hospitality activities, recognition programs, gifting programs, and special events.\nCoordinate executive ticket, entertainment, and stakeholder engagement programs while serving as a professional representative of the CEO's office.\nOwnership & Execution\nTake ownership of assigned projects, recurring activities, and executive office initiatives from planning through successful completion.\nDevelop action plans, manage timelines, provide proactive updates, and escalate risks with recommended solutions.\nDemonstrate initiative, sound judgment, discretion, and the ability to operate independently in a fast-paced executive environment.\nRegular, reliable onsite attendance\nAvailability outside of core business hours, including early morning, evenings, and weekends\nOther Duties as assigned\nRequirements\nKNOWLEDGE, SKILLS AND ABILITIES\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nClerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology Excellent computer and phone skills\nCustomer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Excellent interpersonal skills\nIntermediate Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization\nBasic Math Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.\nIntermediate Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations\nComputer Skills - Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.\nProfessionalism - Demonstrated ability to handle confidential information with professionalism and discretion.\nProject Management - Excellent project management, organizational, and time management skills.\nRelationship Building - Ability to build effective relationships with executives, board members, clients, vendors, and employees at all organizational levels\nEDUCATION and/or EXPERIENCE\nAssociate’s Degree\nMinimum 5 years of experience in an Administrator role supporting C-Suite leaders\nOr equivalent combination of education and experience\n What we offer you\nComprehensive benefits package (Health, Vision, Dental, and More) starting day 1\nFree onsite clinic\nFree life insurance\n401k match up to 4%\nPaid time off and 11 holidays.\nContact details\n#LI-JB1\nFor more information see: www.franke.com\n\nImportant information for all executive search companies, headhunters and HR consultants\nThe Franke Group does not accept unsolicited support from headhunters and personnel consultants for our career opportunities. Any CV/resume vitae submitted to Franke or its employees by external recruitment agencies without a valid written recruitment agreement related to the position in question shall be deemed the sole property of our company. 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