{"id":1579545,"url":"https://alion.io/job/freedom24-office-manager","title":"Office Manager","company":{"id":8473,"name":"Freedom24","domain":"freedom24.com","url":"https://alion.io/company/freedom24","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-10-04T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Amsterdam, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":60000,"period":"year","method":"role_country_seniority_unknown","sample_n":55},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T12:25:30Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-05T03:26:23Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands.\nJoin us and become part of a professional, dynamic team shaping the future of investment services in Europe.\nResponsibilities:\n1. Administrative Support and Workflow Organization:\nManaging the company’s incoming and outgoing correspondence with accuracy and discretion;\nSupporting seamless document flow between departments, ensuring timely execution of internal processes;\nDriving administrative procedures to enhance operational efficiency;\nMaintaining a well-organized, efficient, and inspiring office environment; \nManaging procurement of office supplies and overseeing inventory to support an uninterrupted workflow;\nConducting regular physical inventory audits and maintaining records. \n2. Communication and Collaboration:\nOverseeing internal and external communication to uphold the company’s professional image;\nBuilding effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;\nCollaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;\nActively supporting the HR department on a wide range of operational and people-related matters.\n3. Executive Support and Guest Relations:\nProactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;\nCoordinating meetings and conferences, handling all logistics to deliver smooth and professional events;\nServing as the first point of contact - answering and directing calls, welcoming clients and guests with warmth and professionalism;\nHosting visitors of all seniority levels, ensuring a polished and welcoming experience.\n4. Financial and Operational Processes:\nProcessing vendor invoices through SAP Concur in alignment with company policy and timelines;\nReviewing and managing employee expense reports, ensuring full compliance with internal procedures.\n5. Additional Responsibilities:\nPlanning and coordinating business travel arrangements, including flights, accommodation, and itineraries;\nTaking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement. \nRequirements\nBachelor’s degree (Business Administration, Management, or a related field preferred);\n3 plus years of experience in a similar administrative or operational role;\nFluency in English and Dutch, both written and verbal;\nAdvanced computer skills, including MS Office Suite and other relevant business tools;\nExperience in organizing and maintaining electronic document management systems;\nExcellent interpersonal and communication skills, with the ability to interact across all levels of the organization;\nStrong organizational and time-management skills, with the ability to handle multiple priorities;\nHigh attention to detail and accuracy in a fast-paced environment;\nAbility to independently identify and resolve issues;\nA proactive, solution-oriented mindset and positive attitude;\nFlexible and adaptable, capable of working under pressure;\nA reliable team player with a genuine willingness to learn and grow.\nBenefits\nModern, fully equipped office - a comfortable and inspiring workspace in a central location;\nCompetitive salary - motivating and aligned with local market standards;\nCareer growth opportunities - develop across departments and functions within an international group;\nOfficial employment - clear contracts, timely payments, and full compliance with local labor laws;\nLegally compliant vacation and public holidays - we respect and follow each country’s labor code;\nPrivate health insurance support - partial coverage of private medical insurance to support your well-being.","description_format":"text","description_chars":3857,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Dutch","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Growth opportunities","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Online Brokerage & Trading Platforms"],"lifecycle":[{"event":"open","at":"2026-10-01T12:25:30Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":47,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/freedom24-office-manager","json_url":"https://alion.io/job/freedom24-office-manager.json","meta":{"generated_at":"2026-10-05T03:30:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4715,"day_limit":5000,"remaining_today":285,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}