{"id":2956641,"url":"https://alion.io/job/freedup-executive-assistant-operations-and-client-support-part-time","title":"Executive Assistant - Operations and Client Support (Part-Time)","company":{"id":35926,"name":"FreedUp","domain":"freedup.life","url":"https://alion.io/company/freedup","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":78,"open_postings":36,"ghost_share":0.278,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":80,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"CT","utc_offset_min":-6,"utc_offset_max":-6},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["BR","CO","MX"],"hiring_countries_total":3,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":24000,"period":"year","method":"role_country_seniority_unknown","sample_n":36},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Workspace","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-10-20T21:40:25Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T15:41:43Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":0},"description":"About FreedUp\nFreedUp places talented Executive Assistants with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our EAs, we aim to be one of the best US companies for LATAM and Filipino talent, with a supportive environment and real room to grow.\nAbout the role\nWe’re looking for a proactive, organized Executive Assistant to support the US-based co-founder of a growing leadership coaching and development firm. The firm helps founders and leadership teams at companies of 5 to 100 employees grow their people through one-on-one coaching, group leadership development programs, strategic planning and coach training. It also serves nonprofits and ministries, and is built around a values-driven, people-first approach to leadership.\nThe business has doubled its revenue this year and is now growing fast, and the founder is spending too much of his time on admin and coordination. You’ll take ownership of the operational backbone of the firm: scheduling, the coaching management system, client and coach communication, course administration and sales support. This is not a task-taker role. The founder wants someone who will own responsibilities, notice when something doesn’t make sense, and come to him with a proposed solution.\nThe firm is small and still evolving, so things won’t always be perfectly defined. You’ll help build and refine the processes as you go.\nThis is a part-time, remote position that requires strong written communication, organizational excellence, and accountability.\nLocation: Fully Remote\nJob Type: Part-Time\nWhat you'll do\nScheduling and coordination (Main Priority)\nManage the founder’s calendar and schedule calls, coordinating availability across clients, coaches and internal team members.\nHandle the back-and-forth of aligning multiple people for meetings, sessions and programs so the founder doesn’t have to.\nCoaching operations\nRun administration in the firm’s coaching management system, including onboarding new clients, offboarding finished engagements, and keeping coach records up to date.\nKeep clients, coaches and the internal team informed and aligned. For example, after the founder delivers a group coaching session, send a summary to all the coaches involved.\nOwn internal communication so updates go out on time, every time.\nCourse and program administration\nSet up and manage the logistics for the founder’s coaching courses and group leadership programs.\nSupport students and participants so they stay on track and succeed.\nSales support\nPrepare client proposals using the firm’s existing templates, and help improve those templates over time.\nBuild and format materials in Canva and Google Slides.\nProcess and partnership\nLead a weekly check-in meeting with the founder to review how things are going and agree on changes.\nCreate and maintain living SOPs for the responsibilities you own, updating them as feedback comes in.\nSpot gaps, inefficiencies and things that don’t add up, and propose practical fixes.\n Our hiring process\nApply online\nRecord a short Loom video introducing yourself\nInterview with our recruiting team\nComplete a work evaluation (including a short proposal or slide formatting task in Canva or Google Slides)\nFinal interview with the client\nRequirements\nMust-haves\nAt least 3 years of experience as an Executive Assistant, Operations Assistant, Virtual Assistant or in a similar support role.\nExcellent written and spoken English (C1 or above).\nStrong experience with calendar management and multi-party scheduling.\nComfortable learning and administering new software systems, such as a CRM, client management tool or learning platform.\nWorking knowledge of Canva and Google Slides.\nClear, professional written communication for both clients and internal teams.\nProactive and solution-oriented: you ask good questions, flag what doesn’t make sense, and suggest what to do about it.\nComfortable working with some ambiguity in a small, growing business.\nResponsive and timely during agreed working hours that overlap with US Central Time.\nReliable high-speed internet and a quiet home office setup.\n\nNice-to-haves\nExperience supporting a coaching, consulting, training or education business.\nExperience administering online courses or learning management systems.\nExperience preparing proposals or sales materials.\nExperience working with nonprofits or mission-driven organizations.\nExperience writing and maintaining SOPs.\nComfortable using AI tools to work faster and smarter.\nFamiliarity with Google Workspace, Slack and Zoom.\nBenefits\n International experience\n Opportunity to work remotely from anywhere\n Supportive and collaborative team environment\n Learning and development opportunities\n Potential Performance Bonuses\n PTO\n HMO after 3 months","description_format":"text","description_chars":4832,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-20T21:40:25Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":80,"reasons":["conf:0","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/freedup-executive-assistant-operations-and-client-support-part-time","json_url":"https://alion.io/job/freedup-executive-assistant-operations-and-client-support-part-time.json","meta":{"generated_at":"2026-10-21T20:10:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28738,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35926},"rest":"https://alion.io/mcp/rest/get_company?id=35926"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffreedup-executive-assistant-operations-and-client-support-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffreedup-executive-assistant-operations-and-client-support-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffreedup-executive-assistant-operations-and-client-support-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/freedup-executive-assistant-operations-and-client-support-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffreedup-executive-assistant-operations-and-client-support-part-time"}]}