Assistant Manager - Accounts & Finance

Key Information:

• Location: Embassy 247, Vikhroli, Mumbai
• Workplace type: In-office
• Experience level: 7-10 years

About Freespace (afreespace.com):

We’re a workplace technology company helping organizations to achieve three key outcomes:

• Right size, right design: Enabling informed decisions using real-time data to achieve portfolio optimization and the right workplace design
• Smart building automations: Streamlining processes by simplifying complex seating requirements and through occupancy-driven control and automation
• Exceptional employee experiences: Maximizing the benefits of the office by providing employees with the tools to find and reserve spaces, connect with each other and enjoy optimal working conditions

To achieve these outcomes, we provide an integrated platform that delivers actionable workplace intelligence, through a real-time analytics platform, workplace sensors, employee experience app, signage and space management solutions. We have recently been recognized with a nomination for the IFMA New York Awards of Excellence in the Sustainability category, underscoring their achievements in fostering adaptive, efficient, and sustainable work environments.

About the Role:

Accounting

· Accounting of Sales, Purchase, Expenses, JV etc

· Bank Reconciliation

· Monthly Entry for Prepaid and Provisions

· Entry for Petty Cash and Investments

· Entries for Payroll and Claims

· Preparation of Purchase Order, Invoices, Credit Note and Debit Note

Petty Cash

· Maintaining and disbursement of Petty Cash to Employees / Office Boy for petty Expenses

· Providing advance to Office boy and taking expense submission from him

· Preparing proper details / voucher for the expenses and attaching supporting to the same

Checking Approval exist for all expenses done and liasing with concerned employees to get missing details

Arranging withdrawal of cash from the Bank Account for Petty Cash

Checking of Claims along with supporting and as per Limits mentioned in Policy

Liaising with Employees to obtain missing documentation / approvals

Maintaining and updating Master Claim Sheet

Statutory Compliance

Updating TDS Tracker for the year

Filing Challans Financial Year wise for future reference / Retrieval

Ensuring all Compliance / Filings related to Direct, Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basis

Preparing Transfer Pricing Statements and coordinating with consultant for TP Agreements

Collaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of Goods

ROC

Ensuring all ROC Compliances are done on timely basis

Liaising with ROC Consultant as and when required.

Vendor Empanelment and Reconciliation

Filling of Vendor Empanelment Forms

Preparation of Vendor Account Reconciliation

Liaising with Vendor to procure proper invoices

Sharing Bank Payment Advice with Vendors

Replying to Vendor Queries

Banking Work

Liaising with Bank Representative for calling of Forms and Certificates

Filling of Forms required for any service / request

Employee / Payroll Related

• Acting as intermediate between the Payroll Service Provider and the Employee in case of any disconnect related to Tax Queries / Documents.
• Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Gareth for Monthly Payroll Approval.

Accounts Finalization and Audit

Providing basic data / support to Auditor for Accounts Finalization and Audit

Closing books on Monthly basis

Preparing Form 26AS Reconciliation

Budgeting and MIS

Preparing Annual Budget and Re-forecast on Quarterly Basis

Preparing Variance Analysis and Trend Analysis.

Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics) as required by the Management

Preparing Departmental Budget and tracking of actuals for comparison

Debtors and Receivable Management

Preparing various Sales Analytic Report, Amortization Sheet and Debtors Statement

Maintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.

Treasury Management

Monitor and prepare cash flow to ensure liquidity for operations.

Manage working capital, including accounts receivable and accounts payable

Optimize deployment of funds to the right investment avenues.

Other Activity

Correspondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.

Co-ordination with Vendor to prepare DSC for Directors

Filling up forms related to Import of Goods and assisting in factory operations

Filing and Scanning of Document

Any other Accounts Related Activity as allocated from Time to Time