{"id":1147378,"url":"https://alion.io/job/fresenius-medical-care-clinic-administrative-assistant-53","title":"Clinic Administrative Assistant","company":{"id":7235,"name":"Fresenius Medical Care","domain":"freseniusmedicalcare.com","url":"https://alion.io/company/fresenius-medical-care","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":150,"ghost_share":0,"stale_share":0,"repost_share":0.033,"time_to_fill_p50_days":14,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1107},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T15:53:01Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T15:53:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"PURPOSE AND SCOPE:\nExecutes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.\nPRINCIPAL DUTIES AND RESPONSIBILITIES:\nUnder general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. \nExecutes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.\nSets up and maintains official department filing system, records management, databases. \nPrepares memos, correspondence, agendas, minutes, and policy explanations.\nCollects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion. \nAssembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.\nPerforms standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)\nOrganizes travel arrangements and completes expense reports.\nInterfaces with a various levels of management across organizations and with external customers.\nMay serve as a point of contact for other departments such as IT, HR, building and facilities, etc.\nAssist with various projects as assigned by direct supervisor.\nOther duties as assigned.\nAdditional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.\nPHYSICAL DEMANDS AND WORKING CONDITIONS:\nThe physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nSUPERVISION:\nNone\nEDUCATION:\nHigh School Diploma required, some specialized secretarial training preferred.\nEXPERIENCE AND REQUIRED SKILLS:\nMinimum 1 - 2 years of related experience.\nKnowledge of business & technical vocabulary.\nFamiliar with standard business concepts, practices & procedures within administrative support. \nAble to employ basic reasoning and analytical skills.\nProficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.\nProficient in organizational operations & procedures.\nExperience handling incoming phone calls; remains professional at all times; front office etiquette.\nFresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.\nFresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors","description_format":"text","description_chars":3191,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Medical Devices","Hospitals & Clinics"],"lifecycle":[{"event":"open","at":"2026-09-23T15:53:01Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:2","win:early","comp:junior,brand"],"computed_at":"2026-09-23T18:33:22Z"},"pay":null,"html_url":"https://alion.io/job/fresenius-medical-care-clinic-administrative-assistant-53","json_url":"https://alion.io/job/fresenius-medical-care-clinic-administrative-assistant-53.json","meta":{"generated_at":"2026-09-23T18:33:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}