{"id":1199774,"url":"https://alion.io/job/fresenius-medical-care-clinical-administrative-assistant-9","title":"Clinical Administrative Assistant","company":{"id":7235,"name":"Fresenius Medical Care","domain":"freseniusmedicalcare.com","url":"https://alion.io/company/fresenius-medical-care","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":161,"ghost_share":0,"stale_share":0,"repost_share":0.031,"time_to_fill_p50_days":14,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":69000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1107},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T20:10:06Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-25T00:18:05Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"PURPOSEANDSCOPE:\nPerforminggeneralofficedutiesincorporatingavarietyof basicandroutineclericalandsecretarialdutiesinaclinicalenvironment.\nBe the \"face\" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.\nPRINCIPALDUTIESANDRESPONSIBILITIES:\nUndergeneralsupervision,followsestablishedcompanypoliciesandproceduresandappliesacquiredjobskillsto:\nPatient Engagement and Front Desk - Responsibilities may include the following based on location and business need:\nAnswering telephone & routing calls to the appropriate person\nProfessionally greet all patients and guests.\nMaintain a professional environment at all times. Monitors the reception and waiting areas.\nDistributing incoming mail.\nObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.\nEnsureallaspectsofpatientconfidentialityaremaintainedatalltimes\nScheduling and Registration - Responsibilities may include the following based on location and business need:\nMaintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.Prepares medical records for facsimile or mail related to travel, transplant, disability and others.\nOrganizes travel for patients by contacting and providing requested medical records.\nCoordinates with transient patient paperwork.\nCoordinates transfer placements and confirmations along with Clinical Manager.\nConfirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.\nAssist with medical appointment referrals and scheduling.\nAssist with transportation coordination and referrals.\n\nEnsures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.\nMonthly insurance card scanning\nAdministrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:\nSetting up and maintaining filing systems and basic databases as applicable.\nCompleting forms and reports as required by the various company offices and outside vendors and agencies.\nPreparing purchase orders using the appropriate software application.\nAssisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.\nMaintaining inventory of the necessary office supplies\nAssists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).\nAssists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.\nAssemble,fileandmaintainpatientmedicalrecords\nPrintpatientscheduleandpullpatientchartsdaily.\nArrangeforpackagepickupanddelivery.\nAssists with month-end reporting requirements.\nParticipate in collaboration sessions such as center/team huddles and staff meetings.\nAttend education and training sessions as appropriate and apply key learnings.\nSKILLS:\nKnowledge of office procedures required.\nProficient in Microsoft office applications\nAbility to adapt to supporting software applications.\nProfessional attitude and appearance\nSolid written and verbal communication skills\nAbility to be resourceful and proactive when issues arise\nStrong organizational skills\nMultitasking and time-management skills, with the ability to prioritize tasks\nCustomer service attitude\nPHYSICAL DEMANDS AND WORKING CONDITIONS:\nThe physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nDay to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials\nSUPERVISION:\nNone\nEDUCATION:\nHighSchoolDiplomaor GED required\nEXPERIENCE AND REQUIRED SKILLS:\nMinimum 6 months relevant experience without a degree.\n1-2 years related experience preferred.\nExperience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.\nPleasanttelephonemanner.\nFresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.\nFresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors","description_format":"text","description_chars":5163,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Medical Devices","Hospitals & Clinics"],"lifecycle":[{"event":"open","at":"2026-09-24T20:10:06Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:3","win:early","comp:junior,brand"],"computed_at":"2026-09-25T03:49:50Z"},"pay":null,"html_url":"https://alion.io/job/fresenius-medical-care-clinical-administrative-assistant-9","json_url":"https://alion.io/job/fresenius-medical-care-clinical-administrative-assistant-9.json","meta":{"generated_at":"2026-09-25T03:49:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4179,"day_limit":5000,"remaining_today":821,"minute_limit":60,"resets_at":"2026-09-26T00:00:00Z"}}}