{"id":4293978,"url":"https://alion.io/job/fresh-prints-operations-specialist-2","title":"Operations Specialist","company":{"id":6324,"name":"Fresh Prints","domain":"freshprints.com","url":"https://alion.io/company/fresh-prints","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":["Manila, Philippines","Philippines"],"countries":["PH"],"hiring_countries":["US","PH"],"hiring_countries_total":2,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Python","optional":true}],"status":"live","first_seen_at":"2026-11-13T18:34:07Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T00:28:52Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Frontier\nFrontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully-remote, 380-person company that has most of our team in India and the Philippines. A few years ago Fresh Prints started helping other fast-growing companies build their teams. We got so good at it that we decided to spin out a new company to focus exclusively on that and call it Frontier.\nHere at Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US-based startups and high-growth companies. \nAbout the Client\nPavus is a a fast-growing, founder-led AI company in the procurement technology space, often described as \"Palantir for procurement.\" Currently in an active deployment phase, the company onboards enterprise clients and runs real-world sourcing events through a lean deployment team that blends tactical execution with customer advisory work.\nAbout the Role\nThe Operations Specialist serves as the execution core for the data and supplier-coordination layer that keeps the platform delivering for enterprise customers. Day-to-day, this role focuses heavily on Excel-based data work-cleaning, structuring, and validating supplier, product, and quantity datasets ~ while supporting live sourcing events and vendor outreach so senior team members can remain focused on high-level strategy. Success in this role means owning a client account end-to-end within 90 days, running back-end operations and communication independently.\nKey Responsibilities\nData Cleaning & Validation\nClean, structure, and validate supplier, product, and quantity data using Microsoft Excel.\n\nApply VLOOKUP, XLOOKUP, INDEX MATCH, pivot tables, and conditional formulas to organize and normalize datasets.\n\nSanity-check data for missing values, inconsistent formatting, and errors prior to modeling, comparing extracted data against source documents.\n\nBuild structured, replicable, formula-driven Excel models without hard-coded values.\n\nOnboard validated customer data onto the client's deployment platform.\n\nDeployment & Operations Support\nMaintain and update supplier and product records across active sourcing events.\n\nConduct outbound phone calls to US-based suppliers, vendors, or business contacts as needed to coordinate sourcing details.\n\nSupport end-to-end deployment of sourcing events for enterprise customers.\n\nProactively flag process gaps and recommend operational improvements.\n\nTake on expanded end-to-end account ownership as tenure and performance progress.\n\nQualifications & Requirements\n2+ years of hands-on Microsoft Excel experience in a professional work environment (excluding coursework or training), with strong proficiency in pivot tables, VLOOKUP, XLOOKUP, INDEX MATCH, and IF formulas.\n\nDemonstrated experience cleaning, normalizing, and validating datasets using formula-based methods (no hard-coded values) and building replicable models others can follow.\n\nExperience conducting outbound phone calls to US-based suppliers, vendors, or business contacts in a professional capacity.\n\nC1+ English proficiency (CEFR), both spoken and written, with strong attention to detail.\n\nLocated in the Philippines and able to work full-time aligned to US Eastern Time (Monday-Friday, within ±1 hour of New York time, including an 8:45 AM ET daily team standup).\n\nNice-to-Have: 1-2 years of experience in management consulting or at a boutique advisory firm, hands-on procurement or supply chain experience, prior exposure to e-procurement/sourcing platforms, or Python skills for data manipulation and automation.","description_format":"text","description_chars":3670,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands"],"lifecycle":[{"event":"open","at":"2026-11-14T00:28:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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