Project Coordinator

SUMMARY

Under general supervision of the assigned supervisor, Project Coordinators are responsible for supporting and assisting with projects from initiation through completion, ensuring that they are delivered on time, within scope, and within budget. Project Coordinators collaborate with staff and program management to define project objectives, create project plans, allocate resources, and assist in overseeing the execution of tasks. This role involves identifying and mitigating risks, resolving issues, and ensuring effective communication among team members and program management. Responsible for tracking project progress, monitoring expenses, and reporting on project status to senior management.

Assist in the fulfillment of the Agency’s vision, “A strong Fresno County where people have resources to shape their future free from poverty.”

DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Assist in developing and maintaining comprehensive project plans, outlining tasks, timelines, and resource requirements.

Support project teams, providing assistance, guidance, and administrative support to ensure the successful completion of project deliverables.

Identify potential risks and issues that may impact project delivery and develop mitigation strategies to minimize their impact.

Assist in monitoring project progress, tracking expenses, and adjusting plans as necessary to ensure adherence to timelines and budgets.

Communicate regularly with project stakeholders, providing updates on project status, risks, and issues.

Assist in conducting post-project evaluations to assess project success and identify areas for improvement.

Foster a collaborative and productive team environment, promoting open communication and knowledge sharing.

Ensure compliance with project management methodologies and best practices.

Assist in mentoring and coaching junior project team members, fostering their professional growth and development.

Maintains a friendly and professional atmosphere. Represents Fresno EOC in a positive and professional manner at all times.

Attends training and meetings pertaining to program needs or professional development.

Demonstrates outstanding customer service and maintains confidentiality at all times.

Operate office machines such as photocopiers and scanners, fax machines, multiple phone lines and voice mail systems, and personal computers.

Travels for agency business using reliable transportation.

Maintains regular attendance and punctuality.

Works evenings and weekends as required.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Self-starter, able to think critically, organize, manage multiple projects, make independent decisions, and prioritize effectively.

Familiarity with various evaluation methodologies, data collection techniques, and statistical analysis.

Knowledge of non-profit funding sources, practices and regulations, funding criteria, and economic development resources.

Strong organizational skills.

Proficient in Microsoft Office Suite and related business software.

Effective presentation, written and verbal communication skills.

Willing to work non-traditional hours and days to meet the needs of this position.

Maintain a valid California driver’s license, reliable transportation, adequate auto insurance as required by State law, and insurability by agency carrier for those driving agency vehicles.

QUALIFICATIONS

Successful execution of this job necessitates satisfactory performance of each essential duty, with requirements reflecting the necessary knowledge, skills, and abilities, and a high school diploma or GED required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION: Associate’s degree in related field required. Bachelor’s degree preferred. Additional work experience may substitute required education on a year-by-year basis.

EXPERIENCE: Minimum of 2 years of related experience in project management. Supervisory experience is preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Shift Schedule:

Monday-Friday

8:30am-5:00pm