{"id":3017389,"url":"https://alion.io/job/fsc-administrative-coordinator-m-f-d","title":"Administrative Coordinator (m-f-d)","company":{"id":1048718,"name":"FSC","domain":"fsc.org","url":"https://alion.io/company/fsc-5","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bonn, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T10:13:02Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-26T16:31:49Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Scope\nTo provide comprehensive administrative and operational support to the Communications Director and Communications Unit, with particular responsibility for coordinating internal processes across Procurement, Legal, Finance and other corporate functions, including supplier administration, contracts, purchase orders, invoices, payments, budget administration, travel, meetings and records management. The role is primarily administrative and process -focused.Main Roles & Responsibilities\nAct as the primary administrative focal point for the Communications Unit and coordinate processes that require input, review, or approval from Procurement, Legal, Finance, People & Culture, IT, and other internal functions.\nProvide day-to-day administrative support to the Communications Director.\nMaintain clear administrative records and filing structures for unit contracts, procurement files, purchase orders, invoices, approvals, supplier documentation, and other key records.\nCoordinate office and operational needs, including equipment, access, supplies, and other administrative requirements.\nManage the administrative stages of procurement processes from request initiation through approval and completion, ensuring compliance with procedures.\nSupport supplier sourcing and quotation processes by collecting offers, maintaining comparison records, and coordinating with Procurement and budget owners.\nMaintain procurement and supplier trackers and proactively follow up on approvals, documentation, and pending actions.\nCoordinate contract administration, including statements of work, amendments, and agreements, ensuring documentation is complete and processed correctly.\nLiaise with Legal, Procurement, budget owners, and suppliers to facilitate contract reviews, approvals, revisions, and signature processes.\nMaintain a central contract register and monitor key contract milestones, renewal dates, and related records.\nSupport budget administration by tracking expenditures, purchase orders, invoices, commitments, and budget-related documentation.\nCoordinate invoice processing, payment follow-ups, travel expenses, reimbursements, and corporate card documentation.\nOrganize meetings, workshops, conferences, and other unit events, including agendas, logistics, registrations, documentation, minutes, and follow-up actions.\nCoordinate travel arrangements and manage outsourced services such as translations, including supplier coordination, delivery tracking, and invoice administration.\nProvide administrative guidance to Student Assistants, handle confidential financial and contractual information with discretion, and support additional projects and administrative tasks as required.\nYour profile\nEducation and Training:\nUniversity degree, vocational qualification, or equivalent professional experience in administration, business administration, finance, procurement, project administration, or a related field.\n Working Experience and Skills:At least 2 years of relevant professional experience in an administrative, operations, team assistant, or coordination role.\nHands-on experience with procurement administration, supplier onboarding, contract administration, purchase orders, invoice/payment processing, and budget or expenditure tracking.\nExperience navigating cross-functional approval processes and coordinating effectively with functions such as Procurement, Legal, and Finance.\nStrong administrative and organizational skills, with the ability to manage multiple requests, deadlines, and process steps simultaneously and follow them through to completion.\nHigh level of diligence, accuracy, and attention to detail, particularly when handling financial data, contracts, invoices, supplier information, and approvals.\nAbility to maintain structured records, trackers, and filing systems and ensure documentation is complete and audit-ready.\nConfidence in communicating with external suppliers and internal stakeholders, resolving routine administrative issues, and escalating exceptions appropriately.\nExperience with travel, meeting, and event administration in an international working environment.\nService-oriented, proactive, and solutions-focused approach to work, with sound judgment and discretion when handling confidential information.\nExperience in administrative project coordination is an advantage.\nGood command of standard MS Office applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.\nExperience with procurement, SAP, invoice-processing, document-management, or similar enterprise systems is highly desirable.\nAbility to work confidently with spreadsheets and trackers for budgets, purchase orders, contracts, and invoice status.\nFluency in English (spoken and written).\nClear, professional verbal and written communication skills and the ability to interact effectively with colleagues and suppliers across functions and countries.\nWhy us?\nBe part of a globally respected organization shaping the future of sustainable forestry.\nWork with a diverse international team representing 60+ nationalities.\nJoin a global FSC community of over 400 forest stewards.\nEnjoy meaningful professional development opportunities and continuous learning.\nLive and work in Bonn, Germany - a vibrant international city and UN hub close to nature.\nBenefit from 30 days of annual leave, flexible work arrangements, and a healthy work-life balance.\nRelocation support available, if applicable\nThe Fine Print\nLocation: Bonn, Germany.\n\nWorking Hours: Full time - 40 hours per week.\n\nDuration of Employment: Temporary contract - 2 years (extension possible, subject to satisfactory performance)\n\nStarting Date: As soon as possible.\n\nHow to Apply\nReady to make a difference? Join FSC and help shape a sustainable future. Don't delay - apply now!\nPlease apply via our website by submitting your CV in English.\nPlease do not send any photos of yourself.\nApplications will be reviewed on a rolling basis.\nFor FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability. We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at \nPlease be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.\nWe are looking forward to your application!","description_format":"text","description_chars":6599,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Annual leave","Continuous learning","Flexible schedule","Professional development"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-21T16:56:38Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.854,"p_room":1,"age_days":4,"expected_fill_days":20,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/fsc-administrative-coordinator-m-f-d","json_url":"https://alion.io/job/fsc-administrative-coordinator-m-f-d.json","meta":{"generated_at":"2026-10-26T21:08:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28476,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1048718},"rest":"https://alion.io/mcp/rest/get_company?id=1048718"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffsc-administrative-coordinator-m-f-d"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffsc-administrative-coordinator-m-f-d"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffsc-administrative-coordinator-m-f-d"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fsc-administrative-coordinator-m-f-d\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffsc-administrative-coordinator-m-f-d"}]}