{"id":2394647,"url":"https://alion.io/job/fsstechnologies-accounts-payable-clerk","title":"Accounts Payable Clerk","company":{"id":4420123,"name":"FSS Technologies","domain":"fsstechnologies.com","url":"https://alion.io/company/fsstechnologies","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ypsilanti, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-18T09:35:17Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"Own the Front End of Everything We Pay For.\nIf you are the person who catches the coding error before it hits the general ledger, this is your seat. FSS Technologies is growing across six states, and every job we run depends on vendors being set up right and invoices being entered clean and on time. As Accounts Payable Clerk, you own vendor setup and invoice entry in NetSuite from the W-9 forward. Bring three years of accounts payable experience, a sharp eye for detail, and the discipline to follow a process every single time, and you will have a steady seat on a finance team that is building something.\nAbout FSS Technologies\nAt FSS Technologies, protecting lives and property is at the core of everything we do. We provide industry-leading life safety and electronic security solutions that help businesses safeguard their people and assets. Guided by our values of excellence, integrity, and accountability, we are building a dynamic and supportive environment where our team can grow and succeed.\nPosition Overview\nThe Accounts Payable Clerk is responsible for vendor setup and maintenance and for entering vendor invoices in NetSuite. This position owns the front end of the payables process: collecting and verifying vendor documentation, coding invoices to the correct account, branch, and job, matching invoices against purchase orders and receiving records, and resolving discrepancies so invoices are complete and ready for approval.\nThis position does not process, release, or issue payments. Payment release is performed by separate authorized personnel.\nEssential Functions\nThe following are the essential functions of this position. Reasonable accommodations may be made to enable an individual with a disability to perform these functions.\nVendor Setup and Maintenance\nSet up new vendor records in NetSuite, including legal and remit-to name, address, payment terms, and vendor classification.\nCollect and verify a completed IRS Form W-9 before a vendor record is activated, and maintain accurate tax classification for each vendor.\nProcess changes to vendor records only through the company's documented verification procedure, and never based solely on an emailed request.\nCollect and track vendor certificates of insurance and lien waivers, and flag vendors with missing or expired documentation.\nInvoice Entry and Coding\nEnter vendor invoices into NetSuite accurately and within established turnaround times.\nCode each invoice to the correct general ledger account, department, branch, and job or project.\nMatch invoices to purchase orders and receiving documentation, and research price, quantity, and receipt discrepancies with purchasing, the warehouse, or the vendor.\nRoute invoices for approval under the company's approval authority matrix and follow up on invoices pending approval so payment terms are not missed.\nApply the correct sales and use tax treatment based on company procedure and the taxing jurisdiction of the job site.\nReconciliation, Reporting, and Close\nReconcile assigned vendor statements and research and clear open items, credits, and duplicate billings.\nRespond to vendor and internal inquiries regarding invoice status.\nSupport month-end and year-end close, including accruals for received but unvouchered goods and accounts payable aging reporting.\nSupport annual IRS Form 1099 preparation.\nRecords, Compliance, and Controls\nMaintain complete, organized, and auditable accounts payable records under the company's record retention policy, and provide documentation requested by internal or external auditors.\nFollow all internal control procedures applicable to accounts payable.\nPromptly report suspected duplicate invoices, fraudulent invoices, or vendor impersonation attempts to the Controller.\nReport to work as scheduled and maintain consistent, reliable attendance during established business hours.\nPerform other duties as assigned that are consistent with the scope and level of this position.\nQualifications\nThe requirements listed below are representative of the knowledge, skill, and ability required but are not necessarily all-inclusive.\nRequired\nThree or more years of accounts payable experience, including vendor setup and high-volume invoice entry.\nWorking knowledge of full-cycle accounts payable, three-way match, and general ledger coding.\nProficiency in Microsoft Excel, including sorting and filtering and basic formulas, plus Word and Outlook.\nAccurate 10-key and data entry with strong attention to detail on high document volumes.\nClear, professional written and verbal communication with vendors and internal partners.\nAbility to organize, prioritize, and meet recurring deadlines.\nHigh school diploma or equivalent.\nPreferred\nExperience with NetSuite, particularly accounts payable and job costing.\nAssociate or bachelor's degree in accounting, business administration, or a related field.\nExperience in the fire protection, electrical, mechanical, or specialty trade contracting industry.\nExperience with lien waivers, certificates of insurance, and subcontractor compliance documentation.\nMulti-state accounts payable experience.\nPhysical Demands and Work Environment\nThis position operates in a professional office environment. The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.\nRegularly required to remain in a stationary position at a desk and work on a computer for extended periods.\nRegularly required to operate a computer, keyboard, telephone, and standard office equipment.\nRegularly required to communicate by telephone, email, and in person, and to exchange accurate information.\nFrequently required to view a computer screen and read detailed documents and figures.\nOccasionally required to lift or move office materials and record boxes weighing up to twenty pounds, and to bend, reach, or stoop to access files.\nExtended hours may be required at month end, at year end, and during audits.\nWhat We Offer\nCompensation: Hourly range for this role is $20.00 to $23.00, based on experience and qualifications.\nBenefits: FSS Technologies offers a full range of benefits that include medical, dental, vision, 401(k), life insurance, paid time off, paid holidays, and other ancillary products.\nGrowth: A company that promotes from within and invests in developing its people.\nCommitment to Inclusion\nFSS Technologies is proud to be an Equal Opportunity Employer. We value diverse perspectives and are committed to building an inclusive, supportive workplace for people of all backgrounds. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, height, weight, marital status, or any other characteristic protected by applicable federal, state, or local law.\nFSS Technologies provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for or perform this job, contact Human Resources.\nReady to Make a Real Impact?\nIf you are looking for a career, not just a job, and want to work for a company where you are empowered, supported, and rewarded, apply today and start your journey with FSS Technologies.","description_format":"text","description_chars":7401,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T22:18:26Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.444,"p_room":0.35,"age_days":51,"expected_fill_days":21,"reasons":["conf:1","win:tail"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/fsstechnologies-accounts-payable-clerk","json_url":"https://alion.io/job/fsstechnologies-accounts-payable-clerk.json","meta":{"generated_at":"2026-10-18T13:02:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19361,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420123},"rest":"https://alion.io/mcp/rest/get_company?id=4420123"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffsstechnologies-accounts-payable-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffsstechnologies-accounts-payable-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffsstechnologies-accounts-payable-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fsstechnologies-accounts-payable-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffsstechnologies-accounts-payable-clerk"}]}