{"id":1320146,"url":"https://alion.io/job/fsv-executive-assistant","title":"Executive Assistant","company":{"id":3828559,"name":"FSV","domain":"fsv.global","url":"https://alion.io/company/fsv-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PeopleForce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":16500,"max_usd":32000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2136},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Jira","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false},{"name":"Digital Twin","optional":true}],"status":"live","first_seen_at":"2026-09-26T21:14:07Z","employer_posted_date":"2026-09-26","last_verified_at":"2026-09-27T00:32:03Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Executive Assistant\nAbout us:\nFarsight Vision converts flight footage into digital 2D and 3D twins for real-time intelligence in GNSS-denied environment, making analytics and situational awareness convenient and accessible while saving time and effort. We create multi-layered digital twins of terrain with dynamic tracking and object/landscape monitoring and predicting.\nAbout the role:\nWe are seeking a highly proactive and Executive Assistant to serve as a reliable partner to our leadership team, supporting the CEO, Viktoriia, and CTO, Volodymyr. This role is critical within our dynamic and fast-growing environment and extends well beyond traditional administrative support.\nThe successful candidate will optimize executive workflows, enhance cross-functional communication, and coordinate complex operational and logistical processes. Acting as a central point of alignment, this role will help ensure the executive team operates efficiently and effectively as the company continues to scale.\nCore Responsibilities (but not limited to):\nCalendar & Inbox Mastery: Manage complex, high-volume calendars; prioritize meeting requests and protect the executives' time for deep work.\n\nTravel Management: End-to-end coordination of domestic and international trips (flights, accommodation, visas, transfers, and detailed itineraries).\n\nOperations & Logistics: Liaise with partners and logistics providers; track international/local shipments; handle documents and \"run errands\" that require physical presence in Lviv.\n\nProject Tracking: Act as a project coordinator - follow up on action items from meetings, ensure deadlines are met, and keep CRM/task managers up to date.\n\nCommunication Hub: Draft professional emails, presentations, and reports in English and Ukrainian; manage relations with key vendors and partners.\n\nOffice & Personal Support: Occasional assistance with personal tasks for the founders to ensure their maximum focus on business growth.\n\nRequirements:\nExperience: 2+ years in a similar role (EA, PA, or Operations), preferably within the IT or startup sector.\n\nLanguage: Intermediate to Upper-Intermediate (В2). You must be comfortable writing professional emails and speaking with international partners.\n\nLviv-based & Mobile: Residing in Lviv with a valid driver’s license (optionally).\n\nTech Savvy: Proficiency with Google Workspace, Slack, Notion/Trello/Jira, and AI tools for productivity.\n\nLogistical Expertise: Proven ability to navigate complex shipping (Nova Poshta, Meest, DHL) and travel bookings.\n\nThe \"Getting Things Done\" Mindset: A track record of solving problems independently (finding a rare spare part, booking a fully booked restaurant, or fixing a logistics fail).\n\nExtreme Ownership: You don't just \"report\" a problem; you bring 2-3 solutions.\n\nHigh Gatekeeping Ability: You know how to say \"no\" politely but firmly on behalf of the executives.\n\nStress Resilience: You stay calm when plans change at 9 PM on a Friday.\n\nAttention to Detail: You’re the person who catches a typo in a contract or a 10-minute overlap in a calendar.\n\nSecurity Eligibility\nOur platform is actively used by the Armed Forces in live operations. As an Estonian-Ukrainian defence technology company handling sensitive operational data, we have a responsibility - legal, ethical, and practical - to ensure the integrity of everyone on our team.\nAll candidates must be able to confirm the following:\nNeither you nor your close relatives (parents, spouse, siblings, children) reside in Russia, Belarus, or temporarily occupied Ukrainian territories\n\nYou have no regular personal, financial, business, or professional contact with individuals in those territories\n\nYou consent to a deeper security verification if the process advances to later stages\n\nIf any of the above criteria are not met, please do not proceed with your application.\nHiring process:\nApply with your CV and a brief cover letter explaining your interest and relevant experience\nSelected candidates will be invited to the initial interview with the HR representative.\nOptionally, we might ask you to do a test task.\nSuccessful applicants will proceed to interviews with the CTO and CEO.","description_format":"text","description_chars":4170,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Russia","iso":"RU","kind":"country"},{"name":"Belarus","iso":"BY","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","C4ISR","Decision Intelligence"],"lifecycle":[{"event":"open","at":"2026-09-26T21:14:07Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":15,"reasons":["conf:29","velocity","win:early","comp:junior"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/fsv-executive-assistant","json_url":"https://alion.io/job/fsv-executive-assistant.json","meta":{"generated_at":"2026-09-29T01:26:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1044,"day_limit":5000,"remaining_today":3956,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}