{"id":800895,"url":"https://alion.io/job/fusionlifesolutions-administrative-assistant-lms","title":"Administrative Assistant - LMS","company":{"id":698271,"name":"SCADA, PLC","domain":"fusionlifesolutions.com","url":"https://alion.io/company/fusionlifesolutions","size_band":"201-500","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Clara, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":69000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1107},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-26T01:42:59Z","employer_posted_date":"2026-08-26","last_verified_at":"2026-09-24T21:48:05Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Fusion Life Sciences Technologies (www.fusionlifesolutions.com ) is a WBE-certified Healthcare Staffing and Engineering Services provider supporting industries including Pharma, Medical Devices, Aeronautical, Supply Chain, Heavy/Light Industrial, Food & Beverage, and Automotive. We proudly partner with 120+ clients such as Johnson & Johnson, Haemonetics, Delta, Caterpillar, Artisan Chef, Baxter, and many more. Our wide network of consultants and contract-to-hire engineers brings deep expertise across Engineering, Technical, Administrative, Healthcare, Life Sciences, Blue Collar, Skilled Trades, IT, Software Development, Manufacturing, and Supply Chain sectors. What sets us apart is our AI-powered, in-house software's enabling us to source and screen top talent within hours. This ensures rapid response times, high-quality matches, and virtually zero attrition.\n Position: Administrative Coordinator\nLocation: 5490 Great America Pkwy, Santa Clara, CA 95054\nWork Arrangement: Onsite\nDuration: 6 Months Contract\nExperience: 2-4 Years\nJob Summary\nWe are seeking an organized and detail-oriented Administrative Coordinator to support day-to-day administrative operations, coordination, documentation, and communication across internal teams. The ideal candidate will have strong organizational and follow-up skills, proficiency in Microsoft Office, and basic knowledge of Learning Management Systems (LMS) to support training coordination and record maintenance.\nKey Responsibilities\nCoordinate day-to-day administrative activities, including scheduling, meeting coordination, documentation, and follow-ups.\nMaintain accurate records, trackers, reports, and departmental documentation using Microsoft Excel, Word, Outlook, and PowerPoint.\nCoordinate employee training activities, including scheduling sessions, tracking completion, and maintaining training records in the LMS.\nProvide basic LMS support, including adding/updating training assignments, monitoring completion status, generating reports, and assisting users with routine issues.\nCoordinate with employees, managers, HR, Training, Quality, and other departments to ensure timely completion of administrative and training-related activities.\nPrepare and distribute communications, meeting agendas, minutes, status updates, and other administrative documents.\nMaintain organized electronic and physical records while ensuring confidentiality, accuracy, and timely updates.\nTrack action items, deadlines, and deliverables and follow up with relevant stakeholders to ensure timely completion.\nSupport onboarding, employee documentation, training coordination, and other operational activities as required.\nAssist with preparation of reports, presentations, dashboards, and management updates.\nIdentify administrative process gaps and recommend improvements to increase efficiency and accuracy.\nProvide general administrative support to department leadership and project teams as needed.\nRequired Qualifications\nBachelor's degree in Business Administration, Management, Human Resources, or a related field preferred.\n2-4 years of administrative, coordination, or operations support experience.\nBasic hands-on experience with an LMS; experience with systems such as Cornerstone, Workday Learning, SuccessFactors, or similar platforms is preferred.\nStrong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.\nExcellent organizational, communication, documentation, and follow-up skills.\nStrong attention to detail and ability to manage multiple priorities.\nAbility to work independently as well as collaboratively with cross-functional teams.\nStrong professionalism and ability to handle confidential information appropriately.\nPreferred Skills\nAdministrative Coordination | LMS | Training Coordination | Microsoft Excel | Documentation | Reporting | Scheduling | Data Entry | Employee Records | Stakeholder Coordination | Follow-up | Process Improvement\n All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":4003,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["E-learning","Biotechnology","Manufacturing","Science & Engineering"],"lifecycle":[{"event":"open","at":"2026-09-12T07:41:39Z"}],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.196,"p_room":0.35,"age_days":29,"expected_fill_days":6,"reasons":["conf:6","win:tail","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/fusionlifesolutions-administrative-assistant-lms","json_url":"https://alion.io/job/fusionlifesolutions-administrative-assistant-lms.json","meta":{"generated_at":"2026-09-24T22:24:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":618,"day_limit":5000,"remaining_today":4382,"minute_limit":60,"resets_at":"2026-09-25T00:00:00Z"}}}