Accounts Payable Assistant

Job Title:  Accounts Payable Assistant

Location:  G3 Head Office (On-Site)

The Accounts Payable Assistant supports the accurate and timely processing of invoices, vendor records, and accounts payable transactions. This role works closely with internal stakeholders and vendors to resolve inquiries, maintain data accuracy, and support day-to-day accounts payable operations.

KEY RESPONSIBILITIES:

Process vendor invoices in SAP Concur and SAP, ensuring accurate coding, appropriate supporting documentation, and compliance with approval requirements.

Review invoice submissions and verify approvals to support accurate financial reporting and payment processing.

Process and reconcile accounts payable transactions in accordance with established policies, procedures, and internal controls.

Create, update, and maintain vendor master records, including validating vendor information and banking details in accordance with company requirements.

Monitor invoice workflows and ensure invoices are routed and processed within required timelines to support vendor payment terms.

Respond to vendor and employee inquiries by providing accurate information and resolving invoice, payment, and vendor master data issues.

Monitor shared Accounts Payable and Master Data Management inboxes and action requests within established service standards.

Support month-end close activities by identifying outstanding invoices and assisting with accrual reporting.

Identify and communicate process improvement opportunities that enhance efficiency, accuracy, or control effectiveness.

Provide backup support for vendor payment processing, employee expense reporting, and corporate credit card administration as required.

Participate in cross-training and knowledge-sharing activities to support team effectiveness and business continuity.

Perform other related duties as assigned.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE:

Diploma in Business Administration, Accounting, Finance, or a related field, or an equivalent combination of education and experience.

One to three years of experience in accounts payable, accounting, finance, or a related role.

Experience processing financial transactions accurately and meeting established deadlines.

Ability to organize and prioritize work in a high-volume environment while maintaining accuracy and attention to detail.

Ability to review information, identify discrepancies, and follow established procedures and internal controls.

Ability to communicate effectively and respond to inquiries from internal and external stakeholders.

Experience maintaining vendor records or master data is an asset.

Experience using SAP or SAP Concur is an asset.

Knowledge of the grain industry is an asset.