Document Controller

Job Title - Document Controller - Environment Division

Location - Hampton, Middlesex

Purpose of the Role:

Provide a consistent support to project teams by ensuring that design and contemporary information / documentation are captured within our systems for ease of retrieval by site teams.

What you will be doing:

Key Responsibilities:

• Ensure system aligns with our BMS.
• Drive Information Management (IM) Compliance within your project(s)
• Engage / Liaise with H&S / Quality Teams regularly, i.e. Monthly.
• Attend design team meetings to ensure compliance within the systems are met.
• Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.
• Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
• Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
• Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
• Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
• Issue reports to internal / external parties when required.
• Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
• Daily Report issued on New / Revised information to site team.
• Monthly system reports on Security Group, System usage etc.
• Contribute to Continuous improvement of the system(s).
• Attend a site awareness training day.
• Any other reasonable tasks as directed by your Line Manager.

Administration:

• Capture data from other systems used on the project to our company system(s) i.e. Contract management tool.
• Confirm / Support the Project Team with the workflow process, RDD, RFI and Change Control within our system(s)
• Carry out QA check within agreed Workflows.
• Support the Commercial and Design Managers with linking information to virtual containers within our system(s).
• Invite and revoke internal and external users to and from our system(s) when required.
• Setup document containers for external parties within our system(s) when required.
• Manage distribution groups.
• Add and configure containers within our system template where applicable.
• Create matrix / notification transmittals when required.
• Generate reports when required.
• Audit regularly to ensure compliance with the company BMS.
• Ensure design documentation is uploaded and named consistently within our system(s)
• System champion for project team(s), supporting users when required.
• Print / organise print service for drawings when required
• Liaise with Design and Site teams regarding Handover information / documentation
• Highlighted documentation. i.e. Stamped ‘Scanned to System’ when superseded or revised.
• Report to Project Management Team on progress monthly.

About You

• Main Contractor experience is desired.
• Some knowledge and understanding of the Document Control process at operational level.
• Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
• IT literate and a good understanding of Microsoft and Viewpoint applications
• Ability to prioritise workload when managing multiple contracts / tasks
• Ability to work accurately under pressure to meet project targets
• Great attention to detail

What We Can Offer in Return:

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our business please contact[email protected]

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.”

A full job description for this role is available upon request.