{"id":3641822,"url":"https://alion.io/job/gallowayridge-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":4421477,"name":"gallowayridge","domain":"gallowayridge.com","url":"https://alion.io/company/gallowayridge","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pittsboro, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-11-02T21:12:06Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-09T17:21:10Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Description\nGalloway Ridge is an upscale continuing care retirement community offering top-quality care in a warm, welcoming environment. We are looking for a professional and organized Senior Executive Assistant to join our team! The Senior Executive Assistant serves as primary support person for the Executive Director and is the main point of contact between the executive office, our board of directors, staff, and residents. You will perform complex and confidential secretarial related functions to ensure assigned department operations flow smoothly. This role prepares materials for leadership and the board, and handles sensitive information with discretion.\nThis position will be fully onsite Mondays-Fridays.\nResponsibilities include, but are not limited to:\nServe as the primary support person for the Executive Director as a professional, warm point of contact for residents, families, board members, the residents council, staff, vendors and community partners, and route questions to the correct department. \nKeep confidential information secure, including personnel matters, resident health information and strategic plans, in line with HIPAA and our privacy policies. \nMange the Executive Director’s calendar and correspondence while anticipating needs and protecting time for the most important work. Screens mail, responds to routine correspondence, answers routine telephone calls and routes calls to appropriate individuals, maintains paper and electronic files as appropriate. \nCoordinate, plan, and manage special projects for the executive office as assigned. \nCoordinate board of directors and committee meetings, including scheduling, preparing agendas and board packets, taking minutes, keeping governance records and board member communications current and providing support to the board president and officers as requested. \nPlan and coordinate executive office events, such as resident town halls, donor or foundation events and staff recognition. \nReview and process departmental invoices for payment. \nResponsible for coordination and printing of Galloway Ridge Annual Disclosure Statement \nAll other duties assigned include, but not limited, to enhancing the Resident Experience. \nRequirements\nHigh School Diploma; Associates Degree or higher preferred.\nMust have high level of interpersonal skills to handle sensitive and confidential situations and to interact with individuals at all levels of the organization. Position continually requires poise, tact and diplomacy.\nAttention to detail in composing and proofing materials, establishing priorities and meeting deadlines.\nMust be able to work in a fast-paced environment with ability to juggle multiple tasks and demands.\nMust exhibit a strong positive attitude toward customer service with a genuine interest in geriatric care. Must be knowledgeable and supportive of the philosophy and objectives of the community.\nMust be able to read, write and follow written and verbal directions. Must possess good communication skills and personality conducive to excellent public relations.\nKnowledge of various software: word processing, spreadsheets, database and presentation software.\nMust use of standard office equipment (telephone, copier, fax, computer, calculator, printer)\nMust maintain good working relationships with staff, residents, family members and the community.\nMust possess a good sense of efficiency and delegation of work assignments. Able to handle routine problems and know when to refer problems to supervisor \nMust be flexible and open to change and may be required to work overtime and/or rotating hours or shifts to provide appropriate coverage.\n Why Galloway Ridge?\nWe offer a supportive work environment, opportunities for professional growth, and benefits that help you thrive:\nCompetitive pay based on experience\nComprehensive health, dental, and vision insurance\n403(b) retirement plan with employer match\nPaid time off (PTO) and paid holidays\nTuition reimbursement and continuing education opportunities\nEmployee wellness programs and on-site fitness center access\nA collaborative culture built on caring, empowerment, integrity, and commitment\n#9 of the Top 25 Best Workplaces in Aging Services\nCertified as a Great Place to Work®","description_format":"text","description_chars":4245,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans","Vision insurance","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-02T22:01:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":8,"expected_fill_days":36,"reasons":["conf:36","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/gallowayridge-senior-executive-assistant","json_url":"https://alion.io/job/gallowayridge-senior-executive-assistant.json","meta":{"generated_at":"2026-11-11T10:13:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17376,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421477},"rest":"https://alion.io/mcp/rest/get_company?id=4421477"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fgallowayridge-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fgallowayridge-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fgallowayridge-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/gallowayridge-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fgallowayridge-senior-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3641822}},{"tool":"search_jobs","arguments":{"company":"gallowayridge.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3641822},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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