{"id":2689321,"url":"https://alion.io/job/galvanizeusa-operations-assistant-galvanize-usa","title":"Operations Assistant - Galvanize USA","company":{"id":4419401,"name":"Galvanize USA","domain":"galvanizeusa.org","url":"https://alion.io/company/galvanizeusa","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"unspecified","remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":65000,"period":"year","method":"global_role_seniority_cell","sample_n":5190},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Slack","optional":false},{"name":"Google Drive","optional":true}],"status":"live","first_seen_at":"2026-10-16T08:33:16Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-23T06:34:50Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Summary\nGalvanize USA is seeking an Operations Assistant to serve integral functions across our multi-entity, fiscally sponsored organization. The Operations Assistant will support work related to finance, contract development, people & culture, and information technology. Additionally, the role will play a key role in maintaining incoming funds data and infrastructure, collaborating with the Development Team’s maintenance of records currently housed in NGPVAN and EveryAction toolsets.\nResponsibilities:\nFinance, Contracting, and Revenue TrackingReview, log, and submit invoices for payment\nSupport credit card reconciliation process across the team\nManage contracting process from start to finish\nWork with Director of Finance and program staff to ensure expenditures are authorized\nRegularly upload incoming funds into internal CRM, reconciling pledges and supporting/troubleshooting with the Fundraising team as needed.\nMaintain CRM, ensuring that data is clean, de-duped, and functional; design and execute regular data hygiene processes\n\nPeople and CultureSupport hiring process execution, including document management, posting open positions, scheduling interviews and internal tasks, managing job simulations, and maintaining our applicant tracking system (JazzHR)\nManage onboarding and offboarding logistics\nAdminister our people management tool (Leapsome), initiating surveys, review cycles, and more\nCoordinate team event logistics\nPlan, organize, and execute team celebrations (birthdays, employment anniversaries, life event celebrations, and 1-3 virtual “parties” per year)\nMaintain shared HR Drive folders and documents\n\nOperational Data & Infrastructure Serve as an administrator for our operational tech stack: create new user accounts, troubleshoot account issues, train and support staff to maximize tools, and more\nFunction as help desk for team members across the organization to answer and troubleshoot operational tech questions \nMaintain organization of Shared Google Drive folders\n\nMiscellaneous responsibilities Develop, implement, and update organizational policies and standard operating procedures (SOPs).\nAll employees of Hopewell Fund are required to complete timesheets\nPerform other duties as needed\n\nAbout You:\nYou can work well independently on a remote team \nYou can manage up and laterally with staff at all levels with confidence\nYou like finding elegant solutions to complicated problems\nYou can translate database and data infrastructure concepts to non-technical staff\nYou are confident in developing, implementing, and maintaining cross-organization processes and procedures\nYou believe in investing in training of colleagues to support long term organizational health and growth\nYou are trustworthy, especially with confidential information \nYou are committed to our mission of unlocking the power of women to advance progress for all\nYou are committed to understanding how race, class, gender, and other identities operate to create systemic oppression, and you have a deep commitment to doing the work of unlearning these habits as part of our individual and collective equity work as an organization\nRequired Qualifications:\n1-2 years of compliance, data management, or contract administration experience.\nAbility to travel, as needed (typically, 1-2 times/year)\nProficiency with 1Password, Asana, Google Suite, MS Office, NGPVAN/EveryAction, Slack, and Zoom, or the ability to independently and quickly learn.\nHighly Value Qualifications:\nThe following qualifications are not required, but will be highly valuable in this role:\nKnowledge of 501(c)(3), 501(c)(4), and political organizations.\nDirect experience with Microsoft Sharepoint, Ramp, JazzHR, and Salesforce","description_format":"text","description_chars":3726,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T08:33:16Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring 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