{"id":1888843,"url":"https://alion.io/job/gatekeeper-systems-office-assistant","title":"Office Assistant","company":{"id":2319905,"name":"Gatekeeper Systems","domain":"gatekeepersystems.com","url":"https://alion.io/company/gatekeepersystems","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Foothill Ranch, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":24,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Computer Vision","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-11T23:58:00Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-09T22:34:03Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"OFFICE ASSISTANT\nGATEKEEPER SYSTEMS, INC.\nFOOTHILL RANCH, CA\nAt Gatekeeper Systems, we’re revolutionizing retail loss prevention and customer safety through a powerful combination of physical deterrents and cutting-edge technology-including AI, computer vision, and facial recognition.As a global leader with over 25 years of industry excellence and a growing, diverse team of 500 employees across offices in North America, Europe, Australia, and Asia, we’re driven by innovation, integrity, and impact. Join us and be part of a mission-focused team that’s making a real difference in the future of retail, providing innovative solutions and services that redefine industry standards.\nPOSITION SUMMARY:\nThe Office Assistant is the administrative anchor of Gatekeeper Systems' California office and the first point of contact for visitors, clients, customers, and vendors, ensuring a professional and welcoming experience. This role owns the day-to-day operations of the office-including front desk and phone coverage, mail and shipping, ordering and restocking, vendor and building-management coordination, and support for company events and celebrations. The position reports to the Executive Assistant and provides backup support to the Executive Assistant as needed.\nWHAT WE OFFER…\nJoin the team at Gatekeeper Systems and watch your career grow!\nWe offer competitive compensation and benefits packages that include:\nAttractive Total Compensation Package, including annual bonus\nComprehensive healthcare benefits including medical, dental, and vision coverage; Life/ADD/LTD insurance; FSA/HSA options.\n401(k) Plan with Employer Match\nGenerous Paid Time Off (PTO) policy\nObservance of 11 paid company holidays\nVarious Employee Engagement Events\nExciting Growth Opportunities\nPositive Company Culture\nThe benefits listed above are available to full-time employees only.\nESSENTIAL JOB FUNCTIONS; but not limited to:\nFront desk & reception: Serve as the face of the California office-greet and welcome visitors, clients, customers, and vendors in a courteous, professional manner that creates a positive first impression.\nVisitor management: Manage guest sign-in procedures and issue visitor badges, keeping the front desk secure and organized.\nPhone management: Answer, screen, and route incoming calls on the main GKS office line, take messages, and direct inquiries to the appropriate people.\n Mail & shipping: Receive, sort, and distribute incoming mail and packages; prepare outgoing shipments and coordinate courier services (FedEx, UPS, USPS).\nDeliveries: Accept deliveries, including food and supply orders, and notify employees for pickup.\nOffice appearance: Keep the reception area and shared spaces clean, organized, and professional at all times.\nSupplies & ordering: Order, restock, and manage office, conference room, and kitchen/breakroom supplies, monitoring inventory and reordering as needed.\nCatering: Coordinate catering and food deliveries for meetings, and ensure conference rooms are set up and stocked.\nCompany events: Help plan and coordinate company events, employee gatherings, and celebrations, including logistics, setup, and vendor coordination.\nVendor management: Serve as the primary point of contact for outside vendors and service providers-scheduling, coordinating, and following up on office service needs.\nBuilding & facilities: Liaise with building management on maintenance requests, service calls, and facilities issues for the California office.\nAccess credentials: Coordinate building access credentials, including programming and deactivating key fobs and managing charging accounts.\nAdministrative support: Provide general administrative support for the office, including scanning, filing, copying, data entry, and document preparation.\nExecutive Assistant backup: Offer backup support to the Executive Assistant as needed.\nOther duties: Perform additional administrative and office-support tasks as needed to keep the California office running smoothly.\nQUALIFICATION REQUIREMENTS:\nThe requirements listed below are representative of the knowledge, skill and/or ability required.\nCustomer Service Orientation - Demonstrates a friendly, approachable attitude and a genuine desire to assist others.\nAttention to Detail - Ensures accuracy and thoroughness in all tasks and communications.\nTime Management - Effectively manages time and workload to meet deadlines and respond to competing demands.\nProblem Solving - Identifies issues and resolves them quickly, escalating to the appropriate parties when necessary.\nAdaptability - Adjusts readily to changing priorities and maintains composure under pressure.\nDiscretion - Handles confidential information responsibly and maintains a high standard of integrity.\nExcellent verbal and written communication skills.\nStrong organizational skills with the ability to multitask and prioritize effectively.\nProfessional appearance and demeanor.\nAbility to work independently with minimal supervision and as part of a team.\nEDUCATION AND/OR EXPERIENCE:\nHigh school diploma or equivalent required; associate degree or relevant certification preferred.\nMinimum of one (1) year of experience in a receptionist, front desk, or customer service role preferred.\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.\nExperience with multi-line phone systems and scheduling software.\nSALARY RANGE:\n$20.00 - $24.00 per hour\nSCHEDULE:\nThis position is open to both full-time and part-time candidates:\nFull-Time: Monday through Friday, 8:00 AM to 5:00 PM\nPart-Time: Monday through Thursday, 8:30 AM to 2:30 PM\nDISCLAIMER:\nThis Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities.\nGatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. 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